Job Description

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Please see Special Instructions for more details.

Work Schedule 8:30am-4:30pm however occasional evening and/or weekend hours may be required. Posting may also be used to gather resumes to support short-term contract training coordination opportunities.

Posting Details

Position Information

Job Title Project Coordinator (Oct 2022-Oct 2023)
Hours per week/FTE 35
Responsibilities

Primary Focus

The Project Coordinator will coordinate and organize all program deliveries for the community, micro-credential, open enrollment and corporate offerings for clients on campus and in the community for LC Extension. The successful candidate should be a flexible team player with exceptional interpersonal and communication skills. They will use innovation, problem solving, and computer skills to coordinate each unique project. Project Coordinator will work closely with the Operations Manager, the Project Facilitator, and College's Affiliated Services to ensure our program delivery meet course/client objectives resulting in a repeat client.

Land Acknowledgement

Located on the traditional lands of the Blackfoot Confederacy, Lethbridge College is committed to honouring the land from a place of knowing. We honour the Siksikaitsitapi as both the traditional and current Land Keepers of this area, and we welcome all Indigenous and non-Indigenous peoples who call Blackfoot territory their home to disclose as such when submitting applications.

Lethbridge College is proud to be an equal opportunity employer committed to creating a diverse environment for all qualified applicants without regard to race, color, religion, gender, gender identity or expression, sexual orientation, disability, and age.

Equity, Diversity and Inclusion

At Lethbridge College, we know we all benefit when the rich diversity of our campus community is fully represented, and all students and employees are included. We are committed to identifying and overcoming systemic barriers that impede individuals from underrepresented groups. We are ready to work together to ensure Lethbridge College is a place where all individuals feel valued for their unique perspectives, skills, and contributions and are afforded equal opportunities to participate in learning, research, and innovation.
Job Duties

Specific Accountabilities

Plan and schedule LC Extension's Open Enrollment: 20%

• Research and collaborate with internal stakeholders for potential new offerings to enhance learners skill set
• Assist with the advertising and promotion of courses, programs, and promotional materials by writing content for newsletter and social media
• Ensure information is accurate and consistent in print and online resources
• Identify the appropriate method of delivery
• Organize training space or location

Monitor individual course budgets with respect to the department budget:15%

• Assist Operating Manager in budget forecasts
• Manages portfolio budgets, program grants, sponsorships and contractual relationships stemming from provincial, federal and private sources
• Upon request, prepares proposals and contracts for past and existing corporate clients

Recruit, screen, and secure instructors or delivery providers and provide new hires/instructors/contractors with employment requisition or contract for services: 15%

• Negotiates instructor contracts and compensation rates
• Confirm instructor availability and instructor scheduling based on the course schedule
• Ensure supporting documentation for contract payments is on file and forms part of the instructor file
• Help instructors troubleshoot basic issues with the Learning Management System and guide them to further resources available for support

Implement and monitor program delivery using standardized processes: 30%

• Ensure all stakeholders are informed of course offerings and non-credit registration system is up to date on course delivery
• Order and prepare materials and supplies for distribution to students in face-to-face courses, through the bookstore, publisher, and campus print shop
• Ensures necessary resources and equipment are always available for instructors
• Monitor courses and actively problem solve before and during program deliveries
• Ensure that deliveries adhere to Lethbridge College policies and all documentation is maintained appropriately for each offering

Evaluate programs post-delivery, review learner's feedback, and propose changes for future offerings: 15%

• Evaluate programs post-delivery, review learner's feedback, and propose changes for future offerings by assessing key performance indications in a lesson learned
• Update non-credit registration system accordingly based on the outcomes of lessons learned
• Use reporting to help create valuable insights to guide department decision making

Monitor enrollment against goals to ensure that progress is being made, and that corrective action is being taken if necessary: 5%

• Produce weekly reporting through non-credit registration system that highlights the progress being made with enrollment to ensure course delivery
• Utilize non-credit registration system to load courses, track, monitor, and report

Reporting Relationships

• Report to the Operations Manager
• Works closely with, Internal partners, instructors, and clients to ensure open enrollment - community, Micro-credential and corporate offerings current and add value to our community

Dimensions

• Plan and schedule LC Extension's Open Enrollment
• Monitor individual course budgets with respect to the department budget
• Recruit, screen, and secure instructors or delivery providers and provide new hires/instructors/contractors with employment requisition or contract for services
• Implement and monitor program delivery using standardized processes
• Evaluate programs post-delivery, review learner's feedback, and propose changes for future offerings

Working Conditions

Primary working conditions will be office based with mostly traditional business hours. The needs of the business may dictate from time to time as course delivery may fall outside normal business hours. A large portion of time will be dedicated to telephone and computer work. Occasionally, off campus travel may be required.
Required Qualifications

Typical Qualifications

• Post-Secondary Diploma and/or experience in coordination, project management or client service role; combination of education and experience may be considered
• Strong ability to establish and maintain relationships
• Ability to remain flexible and adapt to changing circumstances
• Collaborative mindset with excellent interpersonal and communication skills
• Task oriented, innovative, problem solver who applies system thinking to attain the goals and objectives for each delivery
• Excellent computer skills and the ability to create and monitor budgets are necessary
• Analytical thinking, planning, prioritization, and execution skills

Preferred Qualifications
Salary Starting from $28.95-$32.89 per hour; commensurate with education and experience. Full salary range $28.95-$37.83

Posting Detail Information

Posting Number T22-00271
Open Date 10/07/2022
Close Date
Open Until Filled Yes
Special Instructions to Applicants

Work Schedule 8:30am-4:30pm however occasional evening and/or weekend hours may be required. Posting may also be used to gather resumes to support short-term contract training coordination opportunities.

Supplemental Questions

Required fields are indicated with an asterisk (*). * * Do you have a valid driver's license and access to a vehicle?

• Yes
• No
• * How many years of directly-related experience do you have?

• 1-3
• 4-6
• 6+
• * What software programs are you familiar with?

(Open Ended Question) * What interests you in this position?

(Open Ended Question)

Documents Needed To Apply

Required Documents * Resume

• Cover Letter

Optional Documents * Letter of Recommendation