Project Coordinator

Toronto, ON, Canada

Job Description


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Project Coordinator

GLENTEL Toronto, Ontario (Onsite) Full-Time

Job Details

Glentel is proud to be recognized as the 2022 Best Place to Work by HR Director Magazine. Join us to grow your career with an award-winning organization!

As a Project Coordinator in our busy Production and Marketing Department, you will play a crucial role in facilitating and coordinating various projects to ensure their successful execution. You will work closely with cross-functional teams to manage the entire project lifecycle, from conception to completion. The Project Coordinator will have a bird\'s eye view of the workload for the entire department.

What\'s in it for you?

  • competitive compensation and an annual bonus
  • remote work
  • RRSP match
  • comprehensive benefits including fitness reimbursement allowance
  • 3 weeks of vacation and 5 sick days per year
Responsibilities:

-Project Planning and Coordination:
  • Collaborate with stakeholders to gather project requirements, scope, and objectives.
  • Create detailed project plans, timelines, and schedules using Wrike to effectively manage tasks and resources.
  • Coordinate project activities, ensuring alignment with strategic objectives and adherence to deadlines.
  • Prepare progress reports for upper management.
-Task Management and Tracking:
  • Utilize Wrike to assign tasks to team members and track progress throughout the project lifecycle.
  • Regularly update project status, identify potential roadblocks, and provide timely solutions to keep projects on track.
  • Monitor and communicate project milestones, deliverables, and dependencies.
-Cross-Functional Collaboration:
  • Facilitate effective communication and collaboration among various departments, ensuring a smooth flow of information and resources.
  • Act as a liaison between different teams to address concerns, resolve conflicts, and maintain a cohesive project environment.
-Resource Allocation and Management:
  • Utilize Wrike for resource allocation and management, ensuring optimal utilization of team members\' skills and capacities.
  • Work closely with department leads to allocate resources effectively and efficiently for each project.
  • Ensure that team members have the necessary tools, information, and support to execute their tasks successfully.
-Quality Control and Documentation:
  • Perform thorough quality checks on project deliverables to ensure they meet the required standards.
  • Maintain accurate and up-to-date project documentation, including project briefs, reports, and meeting minutes.
-Risk Assessment and Mitigation:
  • Identify potential project risks and develop contingency plans to mitigate their impact.
  • Proactively address issues that may affect project timelines or objectives.
-Continuous Improvement:
  • Seek opportunities to streamline processes and improve project management practices within the department.
  • Provide feedback and recommendations to enhance the efficiency and effectiveness of project execution.
-Project Request Management:
  • Receive incoming project requests from other departments.
  • Review project requests to determine if sufficient information is provided to move forward with the project.
  • Collaborate with project requestors to gather any additional information required for project initiation.
-Training and Support:
  • Assist team members in using Wrike effectively for project management purposes.
  • Conduct training sessions to onboard new team members and stakeholders to the project management software.
Job Requirements:

Qualifications: * Bachelor\'s degree in Business, Marketing, or a related field.
  • Proven experience as a project coordinator, preferably in a fast-paced production and marketing environment. Experience with an agency as a Traffic Coordinator is an asset.
  • Proficiency in using Wrike or similar project management software is essential.
  • Strong organizational skills with exceptional attention to detail.
  • Excellent communication and interpersonal skills, fostering a collaborative work environment.
  • Ability to handle a heavy workload, multitask and prioritize effectively, ensuring timely delivery of projects.
  • Problem-solving skills with the capacity to anticipate and address project-related challenges.
  • Familiarity with marketing and production processes is advantageous.
  • Ability to work well under pressure and meet tight deadlines.
Join our team as a Project Coordinator, and contribute your expertise to support the success of our dynamic Production and Marketing Department. You will play a key role in coordinating projects, managing resources, and facilitating seamless collaboration across teams.

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Job Snapshot

Employee Type Full-Time

Location Toronto, Ontario (Onsite)

Job Type Marketing

Experience Not Specified

Date Posted 09/13/2023

Job ID 7052/3845/15004

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Job Details

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Job Detail

  • Job Id
    JD2243707
  • Industry
    Not mentioned
  • Total Positions
    1
  • Job Type:
    Full Time
  • Salary:
    Not mentioned
  • Employment Status
    Permanent
  • Job Location
    Toronto, ON, Canada
  • Education
    Not mentioned