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Project Coordinator

GLENTEL Toronto, Ontario (Onsite) Full-Time

Job Details

Glentel is proud to be recognized as the 2022 Best Place to Work by HR Director Magazine. Join us to grow your career with an award-winning organization!

As a Project Coordinator in our busy Production and Marketing Department, you will play a crucial role in facilitating and coordinating various projects to ensure their successful execution. You will work closely with cross-functional teams to manage the entire project lifecycle, from conception to completion. The Project Coordinator will have a bird\'s eye view of the workload for the entire department.

What\'s in it for you?

• competitive compensation and an annual bonus
• remote work
• RRSP match
• comprehensive benefits including fitness reimbursement allowance
• 3 weeks of vacation and 5 sick days per year

Responsibilities:

-Project Planning and Coordination:

• Collaborate with stakeholders to gather project requirements, scope, and objectives.
• Create detailed project plans, timelines, and schedules using Wrike to effectively manage tasks and resources.
• Coordinate project activities, ensuring alignment with strategic objectives and adherence to deadlines.
• Prepare progress reports for upper management.

-Task Management and Tracking:

• Utilize Wrike to assign tasks to team members and track progress throughout the project lifecycle.
• Regularly update project status, identify potential roadblocks, and provide timely solutions to keep projects on track.
• Monitor and communicate project milestones, deliverables, and dependencies.

-Cross-Functional Collaboration:

• Facilitate effective communication and collaboration among various departments, ensuring a smooth flow of information and resources.
• Act as a liaison between different teams to address concerns, resolve conflicts, and maintain a cohesive project environment.

-Resource Allocation and Management:

• Utilize Wrike for resource allocation and management, ensuring optimal utilization of team members\' skills and capacities.
• Work closely with department leads to allocate resources effectively and efficiently for each project.
• Ensure that team members have the necessary tools, information, and support to execute their tasks successfully.

-Quality Control and Documentation:

• Perform thorough quality checks on project deliverables to ensure they meet the required standards.
• Maintain accurate and up-to-date project documentation, including project briefs, reports, and meeting minutes.

-Risk Assessment and Mitigation:

• Identify potential project risks and develop contingency plans to mitigate their impact.
• Proactively address issues that may affect project timelines or objectives.

-Continuous Improvement:

• Seek opportunities to streamline processes and improve project management practices within the department.
• Provide feedback and recommendations to enhance the efficiency and effectiveness of project execution.

-Project Request Management:

• Receive incoming project requests from other departments.
• Review project requests to determine if sufficient information is provided to move forward with the project.
• Collaborate with project requestors to gather any additional information required for project initiation.

-Training and Support:

• Assist team members in using Wrike effectively for project management purposes.
• Conduct training sessions to onboard new team members and stakeholders to the project management software.

Job Requirements:

Qualifications: * Bachelor\'s degree in Business, Marketing, or a related field.

• Proven experience as a project coordinator, preferably in a fast-paced production and marketing environment. Experience with an agency as a Traffic Coordinator is an asset.
• Proficiency in using Wrike or similar project management software is essential.
• Strong organizational skills with exceptional attention to detail.
• Excellent communication and interpersonal skills, fostering a collaborative work environment.
• Ability to handle a heavy workload, multitask and prioritize effectively, ensuring timely delivery of projects.
• Problem-solving skills with the capacity to anticipate and address project-related challenges.
• Familiarity with marketing and production processes is advantageous.
• Ability to work well under pressure and meet tight deadlines.

Join our team as a Project Coordinator, and contribute your expertise to support the success of our dynamic Production and Marketing Department. You will play a key role in coordinating projects, managing resources, and facilitating seamless collaboration across teams.

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Job Snapshot

Employee Type Full-Time

Location Toronto, Ontario (Onsite)

Job Type Marketing

Experience Not Specified

Date Posted 09/13/2023

Job ID 7052/3845/15004

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Job Details

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Glentel