Job Description

Project Coordinator - ( 220003O3 )

Description

The buildings that make up the landscape of our daily lives seem like permanent fixtures, fastened to a time and place. But what if that didn't have to be true? What if our built environment - where we live, learn, play, and conduct business - carried us forward instead?

Our Buildings practice keeps people at its heart, recognizing that our shared journey forward is shaped by the meaningful and responsive places we design. From iconic designs to monumental groundbreakings, join us to bring transformational building solutions to life. Every day we apply our expertise, creativity, and passion to propel communities into the future-join us!

Your Opportunity

Our Winnipeg office has an immediate opportunity for a professional and dynamic Administrative Assistant/Project Coordinator to join our Buildings group.

Your Key Responsibilities

In this position, you will be responsible for diverse functions that include but are not limited to the following:

Assist Project Managers in the preparation of work plans, monitoring and updating of project schedules.

Prepare Project Set-up forms for initiation into Oracle.

Assist Project Managers in the preparation of project risk assessments and other safety forms.

Assist Project Managers in coordinating, distributing, and updating the team schedules and Work Load/Staffing Forecasts.

Assist the Project Managers in updating project fee forecasts.

Extract weekly project time reports, and review time spent against budgets with the Project Manager.

Assist the Project Managers in the preparation/data analysis of project financials including Estimates to Complete, Work In Progress, and Allowance for Doubtful Accounts for each project and provide updates to the PM on a regular basis.

Assist the Project Manager in monitoring the schedules for all deliverables (based on the work plan that has been prepared), highlighting issues and areas requiring extra fees to the PM on a biweekly basis.

Assist the Project Manager in identifying and communicating scope deviations to key Team members.

Take and circulate minutes of project team meetings.

Process sub-consultant invoices, handle enquiries/discrepancies, and coordinate with financial team staff to ensure payment.

Monitor adherence to key QA requirements and update master peer review schedule for all projects.

Plan ISO audits of selected projects, direct audit team, and generate reports for submission to corporate QA team.

Ensure that Peer reviews are scheduled, completed, and well documented.

Assist the Project Manager in the execution of their duties as may be required from time to time.

Assist the Project Manager in preparing project closure documentation, archiving, and project post-mortems/lessons learned.

Generate weekly summaries of team member utilization, highlighting any discrepancies and report to engineering/architectural Discipline Leads.

Duties described may be modified as needed to support the Buildings group.

Qualifications

Your Capabilities and Credentials

As the successful candidate, you will possess a strong work ethic, excellent organizational skills, ability to meet tight deadlines and have a commitment for excellence in your field. You will also possess the following qualifications:

Formal training in Project Management principles will be considered an asset.

Must be proficient with the Microsoft Office Suite with excellent skills in Word, Excel, Outlook, Teams, OneNote and Adobe. Experience working in MS Project will be considered an asset.

Familiarity with Oracle will be an asset.

Must be comfortable using a wide variety of forecasting and planning tools.

Possess a willingness and aptitude to learning on the job and in formal settings.

Excellent verbal and written communication skills.

Ability to work independently and confidently within a team environment.

Must be comfortable with making independent decisions within a defined framework of reference.

Strong skills in managing multiple tasks in an organized manner is a necessity.

Self-motivation and eagerness to learn new skills are a definite asset.

Experienced in providing administrative support to a group of people considered an asset.

Excellent problem-solving skills with a willingness to take an active role in problem solving.

Demonstrated attention to detail.

Understanding of financial documents and project budgeting.

Education and Experience

Seeking a candidate with post-secondary education in business, project management or a related discipline.

Should have a minimum of 2 years' experience in an Engineering or Architectural consulting company, or similar, assisting Project teams in an administrative role who is looking to leverage their experience to a new level.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each others' talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Primary Location : Canada-Manitoba-Winnipeg

Job : Administrative Support

Organization : BC-1445 Buildings-CA Manitoba

Employee Status : Regular

Job Level : Entry Level

Travel : No

Schedule : Full-time

Job Posting : Oct 26, 2022, 7:25:24 AM

Req ID: 220003O3

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans