Job Description

Job ID: 32632

Job Category: Project Management

Division & Section: Deputy City Manager CSS Office, FWC2026 Secretariat

Work Location: City Hall, 100 Queen Street W

Job Type & Duration: Full-time, Temporary (48 Month) Vacancy

Salary: $89,871.60 - $105,578.20, TM2168, Wage Grade 6.5

Shift Information: 35 Hours per week

Affiliation: Non-Union

Number of Positions Open: 1

Posting Period: 19-OCT-2022 to 02-NOV-2022

Job Summary:

To provide corporate support, coordination, and project expertise for Toronto's involvement in major sporting events, from the bidding process through supporting and/or delivery of the event. The successful applicant will also lead and assist with the implementation of projects, processes and structures, as an independent contributor or in cooperation with stakeholders and partners, required for planning and operations of the games or event.

Major Responsibilities:

• Develops and implements detailed plans under the direction of the Director of the Secretariat or Project Manager and recommends policies regarding program-specific requirements and City objectives (i.e. scope development, budget planning, risk management)
• Prepares formal contractual documents such as Request for Information/Proposal/Quotation (RFI/P/Q) and oversees professional services contract(s) to various goods and service within FIFA/Host City Agreements and City objectives.
• Develops and supports functional working groups at the direction of the FWC2026 Secretariat from conception to completion, to address City deliverables and project mandates and interests, within allocated budget and timelines.
• Support development and delivery of all Secretariat needs including but not limited to real estate (office) requirements, technological requirements, staffing requirements
• Develops, manages and maintains the digital Project Management system (JIRA)
• Builds strong partnerships and continuously liaises with the other agencies and divisions also involved in FIFA World Cup 2026, including Deputy City Managers' Office, Destination Toronto, Province of Ontario, transit agencies, MLSE, Canada Soccer, FIFA, etc.
• Manages assigned projects, ensuring effective teamwork and communication, high standards of work quality and organizational performance and continuous learning.
• Deals with highly confidential matters such as intergovernmental relations, intellectual property negotiations, and the contractual agreements between FIFA, Canada Soccer, and the City of Toronto
• Conducts research into assigned areas ensuring that such research takes into account developments within the field, corporate policies and practices, legislation and initiatives by other levels of government.
• Ensures that project expenditures are controlled and maintained within approved budget limitations.
• Supports corporate games/events operational planning and preparedness, time service delivery, and post evaluation and documentation.
• Provides project management tracking, research, meeting management, day-to-day coordination and technical support for meetings and activities of City Program Team and City Executive Steering Group, and related technical working groups.
• Acts as a resource person for inquiries about the City's games/events structures, responsibilities and activities.
• Maintains an awareness of developments and advancements concerning the effective delivery of international multi-sport events, liaising with partners as appropriate and directed.
• Assists the Director with end to end project planning, coordination, implementation, administration and evaluation of short and long-term corporate initiatives related to the games/events.
• Updates documentation regularly to support the operations of City Secretariat and the City's corporate games/event oversight, coordination and support activities.
• Monitors corporate and divisional games/event activities against objectives, timelines and milestones to support planning and operations.
• Prepares briefing/presentation/meeting material for senior City officials working on the major sporting event.
• Represents the City at meetings with coordinating bodies and/or provides support to senior staff representing the City at such meetings.
• Supports the negotiation and management of Municipal Service Agreements by compiling and analyzing data, maintaining appropriate records, and preparing presentation and briefing material.
• Provides strategic advice, technical coordination and related support for public and other special events which aim to raise the Host City's profile (i.e. 1 year countdown events, and Tournament-related announcements).
• Supports and executes other special projects, as required (e.g. speeches, presentations, and events).

Key Qualifications: * Post-secondary education in Project Management or a closely related field, or an equivalent combination of education and experience.

• Extensive experience dealing with the media or public relations, internal and external stakeholders (i.e. City Divisions, boards and agencies, Senior City Management and City Council) with effective communication techniques and practices.
• Extensive experience in issues management and resolving contentious issues that have required superior analytical, conflict resolution, interpersonal and problem solving skills.
• Considerable experience conducting research and analysis, developing recommendations and managing and completing projects of various terms and complexities.
• Extensive experience creating concise and effective reports, presentations, briefing notes and correspondence on policy, project and administrative issues, often under time constraints.
• Excellent written and verbal communication skills, including presentation and facilitation skills, with the ability to apply those skills using a wide range of media with numerous stakeholders including clients, staff, community agencies, senior management and government officials/politicians.
• Excellent organizational and project management skills to manage multiple assignments and meet competing deadlines.
• Ability to exercise independent judgment and discretion in handling matters of confidential, proprietary or sensitive nature as they relate to other senior staff, public and personnel matters.
• Ability to work in a highly demanding work environment and fast paced work environment.
• Proficiency in the use of corporate applications, in particular word processing, spreadsheets, presentation applications and project management software (i.e. Microsoft Project, Atlassian JIRA).
• Familiarity with government legislation in the area of occupational health and safety and other relevant government legislation including the Municipal Freedom of Information Act and the Accessibility for Ontarians with Disabilities Act.
• Familiarity with major league sports or Major International Sporting Events governance and project management methodologies.

Note: All City of Toronto employees are required to be fully vaccinated as a condition of hire in accordance with the City's . Candidates will be required to show proof of vaccination during the recruitment process.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City's commitment to .

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. . Learn more about the City's .