Job Description

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PROJECT COORDINATOR, DESIGN

Vancouver, British Columbia

Full Time, Permanent

Established in 1996, Amica Senior Lifestyles owns and operates over 30 senior living residences in British Columbia and Ontario, while continuing to grow in select markets. Offering Independent Living (IL), Assisted Living (AL) and Memory Care (MC) lifestyle options, we combine expert care with unparalleled premium hospitality and amenities to deliver a personalized senior living experience. At Amica, we are driven by the desire to be part of something bigger than ourselves. We are privileged to spend our days enriching the lives of seniors, their families and each other. Joining Amica means you\xe2\x80\x99ll experience a strong sense of belonging, purpose, possibility, and growth.

Become part of a team where you can make a real impact in the lives of others each and every day.

The Opportunity

Reporting to the Project Manager, Design, the Project Coordinator is responsible for ensuring all new developments, renovations and capital expenditure projects are planned and designed in accordance with the requirements and expectations of the Amica Design Guidelines; seeking Operations and Marketing input to ensure the Architectural Program is aligned with the project proforma and market segment positioning. The incumbent will be responsible for coordinating multiple projects.

Key Responsibilities

• Assist department with overall coordination of projects
• May generate/modify AutoCAD/Revit drawing details and specifications as required
• Assist in the review of technical drawings and schedules (i.e. Hardware schedule, low-voltage plans, RCP drawings, door & window schedules, etc.)
• Provide support for preparation of project briefs and presentations
• Co-ordinate design meetings and ensure appropriate materials are available and that they have been circulated to all stakeholders for meetings.
• Update and maintain project files and design library \xe2\x80\x93 drawings, specifications, site photos and finishes schedules
• Provide support in updating and documenting changes to the Amica Design Guidelines
• Record, prepare and distribute meeting minutes as requested
• Assist and support in the coordination of the turnover process including coordinating deliveries, onsite coordination of furniture and accessories install.
• Outsource and supervise general laborers required for the turnover completion, with oversight of adherence to interior design plans (furniture layouts, art placement, etc.)
• Process FFE invoices and maintain related budget tracking; specific focus on FFE budget
• Prepare and update project status reports
• Liaise with internal departments, trades and vendors as needed
• Support in the coordination of design meeting agendas, travel arrangements, itineraries as necessary
• Work closely with internal cross functional teams to ensure all requirements are captured and approvals obtained
• Able to work in Autodesk Revit platform and BIM 360 to extract dimensional and statistical information
• Liaise with internal subject matter experts throughout the development process to ensure operational integrity.
• Communicate and coordinate information between Amica and the consultant team in a timely manner.
• Work closely with the Project Managers to ensure new projects, renovations and capital expenditure projects meet the Amica Design Guidelines.
• Track and properly file projects\xe2\x80\x99 submissions.
• Assist in the tracking of project development budgets and invoicing of consultant fees.

Perform other duties, as assigned which may include weekend and/or evening work.

Flexibility in work hours; car and travel required.

Competencies

• Excellent people skills, able to be assertive, but also build team consensus.
• Ability to work well under pressure with minimal supervision and to handle multiple and changing priorities; able to meet tight deadlines.
• Ability to review Municipal Ordinances, Architectural Schedules and Shop Drawings
• Ability to exercise sound judgment and make good decisions; able to identify when appropriate guidance is required.
• Excellent organizational skills; accuracy and thoroughness combined with attention to detail.
• Strong written and verbal communication skills; should be capable of working with all levels of staff as well as consultants
• Extraordinary ability to follow up on issues.

Qualifications

• Degree in Architecture, Urban Planning or Building Technology preferred.
• At least 5 years\xe2\x80\x99 experience working in a development, planning, design or construction environment
• Proficiency in MS Windows, MS Word, MS Excel, MS Project, MS Power Point, Photoshop
• Proficient in Autodesk AutoCad, Revit, BIM 360 is an asses
• Experience with budget and costing an asset
• Proven ability to read construction documents, schedules and specifications

At Amica Senior Lifestyles we are passionate about working together in a supportive and inclusive environment that fosters innovation and turns ideas into action. We remain committed to creating workplaces that reflect the communities in which we operate. We are actively seeking applicants from all religions and ethnicities, LGBTQ2s+, Black, Indigenous, racialized people, and persons with disabilities and encourage people from all backgrounds to apply for our positions.

Amica Senior Lifestyles recognizes the importance of immunization to protect our residents, team members and visitors from COVID-19. Effective October 2021, a condition of employment is requiring that all new hires have received all required doses of a COVID-19 vaccine approved by Health Canada.

Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide requirements for the open position. Applicants need to make their requirements known when contacted.

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Amica Senior Lifestyles