Job Description

Why join us?Are you looking to join an innovative, global real estate company who builds communities and connects people to exceptional places? If so, we would love to tell you our story.At Oxford, our culture is truly one of a kind. Across business lines and around the world, we embrace the complex and tackle opportunities with speed and agility. We are ambitious and humble, forward looking and service-focused. We get stuff done, and have fun doing it! We take great pride in contributing to the communities where we live. We believe that what is good for the environment is good for business. Together we deliver exceptional experiences to our over 2 million daily customers.Do you want to be part of an award-winning Construction & Design Team that prioritizes Culture, Growth, and Excellence? Are you a highly motivated, results-oriented individual who takes pride in your work? For us, these aren\xe2\x80\x99t buzzwords \xe2\x80\x93 they\xe2\x80\x99re The Oxford Way. At Oxford, we pride ourselves in leading the industry by earning respect through every interaction, every day. We go above and beyond to protect and grow relationships by anticipating needs, being honest and considerate, and valuing customers as genuine partners.As Project Coordinator within Oxford\xe2\x80\x99s GTA Design and Construction portfolio, you will be involved with commercial office construction projects ranging from building of demising walls and common corridor renovations through full turn-key projects for incoming tenants up to 50,000sf. Additionally, you will be work in Oxford\xe2\x80\x99s Retail Construction portfolio, consisting of retail units within Toronto\xe2\x80\x99s PATH system, including coordinating new tenant builds to preparation of vacant suites for incoming tenancies.The Project Coordinator role will collaborate closely with the Construction Managers, Project Administrator, and Operations and Property Management teams. You will be involved in project execution, communication & documentation, tenant coordination, drawing review and approval, start-up requirements, financial tracking, site monitoring, progress reporting, close-out documentation, and administration of tenant & landlord design and construction functions. This position will have the opportunity to grow into future role in direct project management.As a member of this team, you will be responsible for:Coordination

• Review Landlord Obligations, Lease Agreements, and/or Capital Project Objectives
• Preparation of Project Budgets
• Source and hire project-applicable consultants and communicate requirements (i.e. existing site reviews/specifics, outline the scope of work, budget, and timeline)
• Review drawings and specifications with the Construction Manager, amend or advise as required
• Produce, review, and award tender packages
• Coordinate permit activity as required
• Update Project Cost Sheets to initiate release of funds; track and review progress draws
• Contractor orientation of Building Rules & Regulations, and Health & Safety Policies
• Attend construction site meetings as required
• Coordinate final project inspections, track deficiencies, report and ensure completion
• Lead project close-out procedures
• Communicate progress to all customers \xe2\x80\x93 Tenants, Property & Operations Managers, and City Officials
• Keep open communication with consultants and customers to ensure project completion according to schedule
• Attend Final Inspections with Consultants as required

Administration

• Attend general office meetings
• Drawing reproduction and filing
• Hazardous material tracking and updates on construction projects
• Assist in the internal approval process
• Assist with input and tracking of all project documentation in Project Management Software
• Preparation of Criteria Manuals, Rules and Regulations, and Health & Safety Policies
• Track lease documentation and Landlord obligations
• LEED documentation tracking
• Maintain and update project and permit tracking sheets
• Maintain and update Tenant Design & Construction Manual
• Maintain and update project files (hard copy and electronic)

To succeed in this role, you have:

• Thrive in organizations that are constantly evolving and adapting
• Embrace collaborative sharing of knowledge within a teamwork environment
• Are driven to achieve results and continuously strive to deliver the highest performance through creative thinking
• Have strong Customer Service skills and ability to thrive in a customer-oriented culture
• Have a college diploma or university degree (preference in Architectural Technology, Construction Engineering or equivalent) or operational or on-site trade experience
• Have 2+years (preferred) of Design & Construction Coordination and or Operations
• PMP and LEED would be an asset
• Construction Experience strongly desired
• Have a strong understanding of construction project workflow and documentation
• Can manage multiple tasks and projects concurrently while prioritizing immediate responsibilities
• Have strong communication skills to coordinate with our partners and customers
• Are proficient with MS Word, MS Excel, Bluebeam, Adobe Acrobat, and some knowledge of Project Management Software and AutoCAD are preferred

Our story:Oxford Properties Group (\xe2\x80\x9cOxford\xe2\x80\x9d) is a leading global real estate investor, asset manager and business builder. It builds, buys, and grows defined real estate operating business with world-class management teams. Established in 1960, Oxford and its portfolio companies manage approximately C$87 billion of assets across four continents on behalf of their investment partners. Oxford\xe2\x80\x99s owned portfolio encompasses office, logistics, retail, multifamily residential, life sciences, hotels, alternatives and credit in global gateway cities and high-growth hubs. A thematic investor with a committed source of capital, Oxford invests in properties, portfolios, development sites, debt, securities, and real estate businesses across the risk-reward spectrum. Together with its portfolio companies, Oxford is one of the world\xe2\x80\x99s most active developers with over 80 projects currently underway globally across all major asset classes. Oxford is owned by OMERS, the Canadian defined benefit pension plan for Ontario\'s municipal employees.For more information on Oxford, visitOMERS is committed to having a workforce that reflects the communities in which we live and work. We are an equal opportunity employer committed to a barrier-free recruitment and selection process. At OMERS inclusion and diversity means belonging. How we create a sense of belonging is through our employees and our vast network of Employee Resource Groups. Whether you are passionate about gender, pride, or visible minorities, we have groups that are focused on making a difference in all of our lives.

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