Job Description

Job Posted: February 2, 2024

Application Deadline: February 15, 2024

Role: Production Coordinator

Start Date: March 1st, 2024

End Date: September 30th, 2024

Salary Range: 5K/Month

Job Status: Contract (7 Months), Full Time

Location: Toronto, ON \xe2\x80\x93 Role will require you to travel

Projects by 91 Inc is a Toronto based dynamic event management company specializing in creating immersive and unforgettable live experiences. We pride ourselves on delivering top-notch productions that captivate audiences and exceed client expectations.

About the Role:

Contract Position \xe2\x80\x93 7 months

We are seeking a highly organized and detail-oriented Production Coordinator to join our team. The Production Coordinator will play a crucial role in the planning, execution, and coordination of all aspects of live events. This individual will work closely with various teams to ensure seamless production from concept to completion.

Responsibilities:

• Administrative Management

• Production Scheduling

• Drafting
• Distributing
• Supplier Contract Management

• Drafting of Service Agreements or Work Orders
• Prepare and assist with New Vendor Set-Up paperwork
• Task and Deliverable Management

• Assisting Production department meeting any deliverables
• Artist Relations Management

• Advancing Performing Talent Requirements

• Scheduling, Hospitality, Parking, Labour, Logistics, etc
• On-Site Point of Contact

• When Required \xe2\x80\x93 Act as the Main Point of Contact for Talent
• Production Management Support

• Misc Expense Tracking (Petty Cash / Receipts)
• Ensure Production Team Members have what they need eg. Stage Managers have Stage Plots & Schedules etc
• Coordinate Labour when required to accomplish any deliverables
• Radio Distribution and Tracking
• Organize and Advance Production Support Staff Requirements

• Catering, Parking, Accommodations

• Asset Management \xe2\x80\x93 eg. Keys (Carts, Machinery, etc.)
• Site Management Support

• Direct Suppliers or Contractors as required through specific tasks or instructions
• Venue Management Support

• Work closely with Representative(s) to assist Production in meeting any expectations set forth by the Venue
• Act as a Point of Contact for the Venue when the Production Director or Manager is unavailable
• Other Duties as assigned

Work Environment:

Projects operates in a traditional in-person model of employment. During the planning phase of our events, we are structured around a Monday \xe2\x80\x93 Friday, 9 AM to 5 PM workweek. As the role will also work onsite during our events, there will be work on weekends and holidays with longer workdays typical of event hours. Some events will require travel outside of the city or province, during such periods Projects will provide accommodations, meal arrangements, and any travel expenses.

Workinculture