Job Description

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Intermediate Production Coordinator

Calgary, AB, Kamloops, BC or Burnaby, BC office

At EXP, we\'re driven to provide innovative solutions for the world\'s built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world\'s most complex challenges. Here, you join a team that leverages differences, harnesses their entrepreneurial spirit in an employee-owned company, that believes diversity is what gives us strength, seeks sustainable results and shares ambitions for each other, our clients and the communities we are part of and serve. To be a part of EXP means to have your own experience, while staying connected to a global network of professionals, who believe we are a part of something bigger. Together, we are EXP.

Are you ready to design your future?

Be our next Production Coordinator!

Your work environment at EXP

EXP is currently searching for a full-time Production Coordinator to join our strategic growth focused, Western Canada Business Development team. Your immediate impact would be felt in our high production letter proposal disciplines across various markets in Western Canada. This role focuses on providing support and coordination for letter proposals and qualification-based submissions as well as tactical business development initiatives. You would be based in our Calgary, AB, Kamloops, BC or Burnaby, BC office (option to work a flexible hybrid model, which provides an agile, yet structured work environment) and working collaboratively within our region.

This position helps raise the quality of our proposal practices and submissions by guiding technical teams through Western Canada Business Development methods while allowing the wider management team to focus on developing winning strategies and client-focused content, increasing EXP\'s win rate.

If you thrive in a collaborative, results driven, fast paced environment that encourages growth and professional development, we want you!

What a day at EXP has in store for you

• Assist in the overall production of standard letter proposals/qualifications for all disciplines across Western Canada
• Review proposal/client requirements and coordinate with discipline/project managers
• Coordinate, research, gather, edit, and produce proposal materials, including verifying and formatting proposal information
• Populate non-technical sections and standard company inputs to bids
• Maintain proposal, qualification, and data files, including resumes, project descriptions, and content database
• Source content from internal libraries
• Proof and tailor pre-written material as appropriate
• Engage with internal and external stakeholders to ensure the timely completion of technical inputs
• Facilitate and drive internal business development initiatives (SWAG, Client Gifts)
• Maintain and enter data in EXP\'s CRM database
• Collaborate with internal teams at all levels to build impactful relationships
• Coordinate and Support PR initiatives with the Communications team
• Brand ambassador of EXP - ensure compliance with brand guidelines and written content
• Other duties as assigned

What your experience looks like

• 3-5 years of letter proposal experience, ideally in the AEC industry
• Required skills:

• Excellent verbal and written communication skills
• Strong organizational skills with the ability to work under pressure and meet tight deadlines
• Strong attention to detail
• A self-motivated team member, who demonstrates initiative to go above and beyond the task at hand, can effectively multitask
• Flexibility to work overtime and/or a modified schedule to help the team meet proposal deadlines as required
• Ability to follow directions and perform tasks consistently without continual supervision
• Proficient with Microsoft Office Suite (including Word, Excel, PowerPoint, Outlook, and SharePoint)
• Experience with CRM software, especially Deltek Vantagepoint is an asset
• Flexibility to work overtime and in a hybrid model.
• Thrives in working in a team environment in collaboration to achieve strategic goals.

About Us:

Our story

With a mission to understand, innovate, partner and deliver, EXP provides engineering, architecture, design and consulting services to the world\'s built and natural environments.

Our heritage dates back to 1906, when the earliest of EXP\'s predecessor companies started its engineering infrastructure practice. Today, thousands of creative professionals across EXP work together to deliver extraordinary experiences year after year.

What makes us different

The passion, enthusiasm, diversity and industry-leading capabilities of our employees make us who we are. We\'re committed to providing a challenging work environment that cultivates career growth, encourages creativity and rewards excellence.

Find out more about life at EXP by visiting .

About the Team:

EXP is proud to be an Equal Opportunity Employer who fully and actively supports equal access for all people regardless of Race, Color, Religion, Gender, Age, National Origin, Veteran Status, Disability, Genetic Information or Testing, Family and Medical Leave, Sexual Orientation and Gender Identity or Expression.

Should you need any special accommodations, please feel free to contact us at and we will arrange for the most suitable accommodations based on your needs.

EXP