Job Description

ABOUT PEARL WEST

This is an opportunity to join our rapidly growing team in Downtown Vancouver, British Columbia. Here at Pearl West we are a rapidly growing business within the e-commerce industry focusing on buying, selling, and launching brands and products on Amazon. Over the last few years, we have grown at an average rate of 30% each year. This newly-created position will be an integral part of our team as we embark on the next phase of our growth.

Established in 2018, Pearl West is quickly becoming a leader in offering the industry. Our creative marketing campaigns have quickly earned us brand recognition, and a reputation for being a breath of fresh air in our industry.

We believe that business needs to be innovative and creative in order to thrive, and we think its important to provide an exciting and vibrant place to work. Culture is the driving force to our success and feeds into every aspect of what we do.

But we admit were not for everyone. Were successful because we have high standards, work hard, and hire smart people with strong critical thinking skills - people who are honest and confident enough to say I dont know - BUT Ill find out! People whose burning questions during interviews include How many sick and vacation days do I get? need not apply. Your time here will be fast and furious and quite the ride. But the rewards are plentiful.

ROLE

The Product Sourcing Specialist role is to work with the Product Development team to create and order new products for the company. In addition, they will work with the Inventory Manager to ensure we are getting reorders of existing products on time and with the best prices possible.

Quickly facilitating the delivery of new product samples so we can complete our Product Pipeline is an essential part of the Product Sourcing role. You must also find and build long-term relationships with product suppliers that can yield increasing profits over time.

This role will work closely with both the Operations and Brand management teams to ensure inventory is always in stock, not overstocked, and that our product concepts are created in the most cost-efficient way possible.

RESPONSIBILITIES

• Negotiate with suppliers to achieve the best pricing and quality possible for all products.
• Hold the supplier accountable to producing high quality products that will enhance the buying experience of our customer.
• Convey the need to build a strong, mutually beneficial relationship with each factory to ensure a long-lasting business relationship.
• Use data and spreadsheets to negotiate payment terms with suppliers that all the company to purchase more inventory without the cash leaving the business as quickly - this promotes faster company growth and is paramount to our success selling physical products.
• Keep accurate records of samples and communicating with the factories on which samples are moving to production
• Receiving samples and creating videos for approval before shipping them to the Product Developer
• Updating the product pipeline with due dates and keeping the team up to date.
• Forwarding samples to other team members as needed
• Helping out with administrational tasks around inventory management and PO management
• Obtain the right legal/compliance documents and negotiations with suppliers when required.
• Store products and samples before shipping to wider team
• Arranging the most cost-effective couriers for samples and shipments
• Ensure the pre production, post production and photography samples are ordered in a timely and efficient manner.
• Maintain friendly relations with suppliers and keep our company at the top of the list for priority during busy times of the year (CNY, Q4, peak season)
• Relay any other potential product opportunities that existing factories offer to the Product Development team to determine if they are viable.
• Work with the Product Development team to validate all associated costs of product opportunities.
• Verify average unit and shipping costs per SKU for use by the wider team
• Seek out new factories to work with and ensure we can maintain or increase the same quality products while benefiting from lower pricing
• Initiate approved payments to suppliers for inventory and samples
• Validate that POs are accurate based on the agreements and samples we are having mass produced
• Keep "Golden Samples" with you, at the factories, and with our inspection companies for ensuring consistent quality across orders
• Work with inspection companies and the factory to ensure all orders are inspected for top quality
• Ensure all contracts, agreements, and work is outlined properly in Alibaba or other form used by the factory
• Work with the inventory manager to place orders on time and ensure payments are made to suppliers so production can begin then relay this information to the inventory manager for documentation
• "Golden Samples" are left with the factory, with our inspection company, with the product sourcing agent and also at the company's address with photos and/or videos showing exactly what is expected of the factory to deliver.

• Golden samples are the full and complete production sample that is used to ensure the factory knows exactly what is expected of them in terms of quality, material, size, design, color, texture, and any other feature every product should have. If a product or even an entire order are not identical to the Golden Sample, then we will not accept it nor pay for it.

RESULTS

• Customers on Amazon leave 5 star reviews because the quality of our products is top-notch
• Suppliers manufacture our products on time and with a consistent standard of high quality
• Order inspections are routinely carried out and we never have an issue with the quality of products delivered to the customer
• Samples are ordered, inspected, and delivered to the Product Developers so we can make the necessary adjustments to create a high quality product that improves the lives of our customers
• Mutually beneficial relationships are established with all manufactures, trading companies, freight forwarders, and warehouses.
• Negotiations with suppliers creates a positive ROI for the company
• Golden Samples are updated as needed as we update our products over time

REQUIREMENTS

• Experience in working within a sourcing agent setting
• Strong time management skills
• Organized and able to handle the development of multiple products from multiple factories simultaneously
• A keen eye for detail
• An understanding of how the Chinese manufacturing industry works
• Able to communicate with China during Chinese working hours
• Excellent proficiency in English (Both spoken and written).
• Ability to plan and execute strategies independently that align with the organizations goals and objectives.
• Proficiency in Asana, Slack, Excel, Google, Office, Loom.

This job description is not all-inclusive and certain activities, duties or responsibilities may be required of the employee as needed.

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Pearl West