Job Description

Procurement Coordinator

Location: Edmonton, Alberta (Hybrid)
Employment Type: Full-Time, Permanent
Reports To: Director, Estimation & Execution

About Xenali Inc.

Xenali Inc. is a fast-growing Edmonton-based supplier of Division 10 and Division 12 architectural products -- including lockers, partitions, washroom accessories, and furnishings -- serving builders, architects, and facility operators across Western Canada. We combine design, sourcing, and project execution expertise to deliver quality and value to our clients. With established international supplier networks and an expanding footprint in Canada's construction and furnishings market, Xenali offers a dynamic environment for professionals ready to build a meaningful career in supply chain and procurement.

Position Overview

As a Procurement Coordinator, you will play a key role in supporting Xenali's international sourcing operations. You'll work directly with overseas manufacturers, logistics partners, and internal project teams to ensure materials are ordered, produced, and delivered efficiently and on time. This position is ideal for a supply-chain graduate or early-career professional who is detail-oriented, analytical, and thrives in a collaborative business setting.

Key Responsibilities

Manage purchase orders, vendor quotes, and confirmations with international suppliers (primarily Asia). Negotiate pricing, lead times, and payment terms in alignment with Xenali's cost and delivery goals. Track order progress and proactively resolve supply issues or delays. Coordinate shipping schedules, freight forwarding, and customs documentation. Ensure accuracy of import paperwork, HS codes, and Incoterms. Monitor inbound shipments and communicate delivery updates to project and warehouse teams. Analyze supplier pricing to identify cost-saving opportunities and benchmark competitiveness. Maintain a procurement database with landed cost tracking and supplier performance metrics. Collaborate with finance on currency exchange, deposits, and reconciliation of supplier invoices. Support Estimation & Execution teams in project pricing, scheduling, and material planning. Liaise with Marketing for new product documentation and vendor capability updates. Participate in supplier qualification and onboarding initiatives.

Qualifications

Education & Experience

Post-secondary degree or diploma in Supply Chain Management, Business Administration, or International Trade. 1-3 years of relevant procurement or logistics experience preferred (co-op/internship experience considered). Skills & Knowledge Understanding of global supply chain principles, Incoterms, and freight logistics. Proficiency in Microsoft Excel (pivot tables, data analysis). Experience with ERP or CRM platforms (NetSuite or Zoho One is an asset). Excellent communication skills and attention to detail. Strong time-management and problem-solving abilities.

What We Offer

Competitive compensation and benefits package. Hybrid work flexibility (in-office collaboration + remote days). Exposure to international procurement operations and supplier management. Opportunities for career growth in a rapidly expanding organization. Supportive, entrepreneurial culture that values initiative and innovation.

How to Apply

Apply on Indeed or send your resume and a brief cover letter to careers@xenali.com
Subject line: Procurement Coordinator - Your Name

Applications will be reviewed on a rolling basis until the position is filled.

Job Type: Full-time

Pay: $45,000.00-$55,000.00 per year

Benefits:

Dental care Extended health care Life insurance On-site parking Paid time off
Application question(s):

Do you have a diploma or degree in Supply Chain Management, Business Administration, or International Trade? Do you have at least one year of experience in procurement, purchasing, or supply chain coordination (including internships or co-ops)? Are you legally authorized to work full-time in Canada and able to work on-site in Edmonton, Alberta?
Work Location: In person