Job Description

Employment Type: Full-time, Long-term Contract (12 months)
Department: People and Culture
Union: Not Included
File #: 23-P&C-05
Posting Date: November 13, 2023
Posting Close: November 27, 2023

Vision Mission & Values

Dixon Hall is a multi-service agency located in the heart of east downtown Toronto committed to realizing the vision of a city where everyone thrives. Since 1929, we have been touching the lives of thousands of our community\xe2\x80\x99s most vulnerable residents by providing a range of programs and services across every stage of life. We create lasting solutions to end poverty, social injustices, and isolation in Toronto. We value respect, diversity, integrity, care, compassion, and accountability.

Position Summary

Reporting to the Director, People and Culture, the Payroll Clerk will work closely with the Payroll Specialist, and the People and Culture team. The Payroll Clerk will be responsible for managing transactions for payroll related to, but not limited to, hiring, employment updates and terminations, and adhere to all guidelines set out by all levels of government. The Payroll Clerk will also prepare for payroll processing.

Duties and Responsibilities

Assist the Payroll Specialist in the timely and accurate processing of the full biweekly payroll cycle (e.g., inputs, validations, reporting, remittances, ROEs) for salary and hourly employees and filing of related reports e.g., benefits reporting, accounting, and tax reporting.

Prepare new employee payroll files ensuring correct banking information and set them up in the payroll system.

Process resignations and terminations in the payroll system, including pay out of monies owing.

Maintain accurate records related to payroll updates and changes.

Investigate payroll issues and discrepancies and submit the findings to the Payroll Specialist.

Assist with completing tax forms and reporting requirements related to payroll.

Liaise with external parties regarding payroll inquiries.

Address employee queries and issues related to the payroll process.

Prepare, reconcile and remit payments related to benefits, RRSPs, and union dues.

Perform a wide range of filing and/or reporting work as required.

Other duties as required.

Qualifications

Relevant post-secondary diploma in business administration, payroll administration or equivalent work experience.

Minimum one (1) year related experience in payroll and administration in a fast-paced and dynamic environment.

Member of the National Payroll Institute with Payroll Compliance Practitioner Certificate a strong asset.

Knowledge of federal and provincial payroll regulations and requirements.

Experience using ADP WFN and/or UKG Pro WFM to process payroll a strong asset.

Strong analytical skills, accuracy and attention to detail.

Excellent organizational and time management skills with the ability to prioritize and meet multiple deadlines.

Ability to exercise good judgment, sensitivity, confidentiality and handle stressful situations with tact and diplomacy.

Strong written and verbal English language communication skills.

Advanced level of computer literacy utilizing MS Office applications, and web-based systems.

Must be qualified to work in Canada legally for the employer.

Able to provide a Vulnerable Sector Screening check with a \xe2\x80\x98Clear\xe2\x80\x99 or satisfactory result that meets the operational requirements of the Agency.

Must have up-to-date vaccinations against COVID-19 with a vaccine that has been approved for use in Canada.

Working Conditions

Nearly always required to work indoors; exposure to fluorescent lighting; occasionally exposed to loud noises (i.e., office printers, copiers).

May share office space with other Managers and Team Members.

Must be able to work in a hybrid work environment.

Physical and Sensory Demands

Able to manipulate keys on a computer keyboard.

Sedentary; most of the work required will be accomplished while sitting at a desk, in meetings, or working at a computer (75%).

Able to lift loads weighing up to 10 kg.

Direct Reports

None Identified.

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Dixon Hall