Job Description

Payroll Coordinator - 1 Year Contract with Eligibility to Renew

Job # 78 - 090126

Compensation:

$23.85 - $28.05

Location:

371 Princess Ave. London, ON

Schedule:

40 hrs/week; onsite Monday to Friday 8:30 am - 4:30 pm

Apply by:

Friday January 23rd, 2026 by 11:59 pm

Summary of Key Responsibilities:

Prepare, validate, and submit payroll-related data to ADP for bi-weekly payroll cycles for approximately 200 employees Maintain accurate employee payroll records, including new hires, terminations, job changes, compensation adjustments, and leaves of absence Review, verify, and reconcile employee timesheets to ensure accuracy and compliance with collective agreement, organizational policies, and the Employment Standards Act Administer employee benefits programs, including enrollments, changes, terminations, and coordination with benefit carriers and pension providers Respond to employee inquiries related to payroll information, deductions, benefits, and pension participation Support audits, reporting, and reconciliation related to payroll and benefits administration Prepare payroll and benefits reports for review by the Controller Maintain employee documentation, including digital and paper files, ensuring compliance with privacy and record-retention requirements Manage system access and security updates related to payroll and benefits platforms Provide general administrative support, including reception and office coverage as required

Qualifications:

Degree or Diploma in Accounting, Business Administration, Human Resources, or related field (or equivalent demonstrated payroll expertise) Payroll Compliance Practitioner (PCP) an asset Minimum one (1) year experience in similar role or HR Administration role Experience supporting payroll through a third-party provider Working knowledge of payroll laws, tax regulations, and compliance requirements Familiarity with payroll software with ADP Workforce Now experience being an asset Strong proficiency in Microsoft Office applications, particularly Excel and Outlook Excellent written and verbal communication skills with demonstrated customer service approach High attention to accuracy and detail and data integrity Sound judgement and discretion when handling confidential information Ability to make work independently and make decisions based in accordance with established policies and procedures Office/administrative experience preferred Bilingualism and having lived experiences are considered assets

Requirements:

Satisfactory Police Record Check completed within the last six (6) months, or willingness to obtain one prior to commencement of employment (mandatory) Ability to work on-site at 371 Princess Avenue, London, Ontario during scheduled hours * Ability to perform the essential duties of the position, with or without reasonable accommodation, in accordance with the Ontario Human Rights Code