Job Description

SUMMARYReporting to the financial operations manager, the incumbent carries out all operations required to produce and issue payroll and other remuneration in compliance with the provisions of collective agreements and other employment contracts; and is also responsible for all operations involved in the production and issuance of water and sewer bills, as well as for the collection of accounts receivable for the City.DUTIES AND RESPONSIBILITIES1. Payroll and benefitsxe2x97x8f Review, verify, compile and process payroll data for all staff members
xe2x97x8f Check source adjustments, deductions, contributions and adjustments to be deducted from or added to staff membersxe2x80x99 pay
xe2x97x8f Ensure compliance of staff remuneration with collective bargaining agreements and employment contracts
xe2x97x8f Enter, verify and confirm accuracy of data, ensure data integrity and update personnel files in the various systems
xe2x97x8f Maintain up-to-date attendance and other records for each staff member, adjusting as required, such as bank adjustments at the beginning of the year, insurance coverage, accumulated hours, etc.
xe2x97x8f Process, compile, validate and issue remittances to various external agencies
xe2x97x8f Calculate benefits for WorkSafe New Brunswick, disability insurance and other leaves of absence
xe2x97x8f Produce records and confirmations of employment, and follow up with various external agencies
xe2x97x8f Reconcile benefits and deductions at source
xe2x97x8f Respond to managers and investigate and resolve payroll issues
xe2x97x8f Work with Human Resources on compensation and benefits issues
xe2x97x8f Collaborate with Human Resources on disability insurance claims
xe2x97x8f Provide information to staff and managers regarding total compensation and benefits2. Accounts receivablexe2x97x8f Create new property accounts and maintain up-to-date records
xe2x97x8f Carry out research and make the necessary adjustments by providing the required calculations
xe2x97x8f Prepare, verify and issue municipal water and sewer bills, as well as bills for various City general funds
xe2x97x8f Validate data from water and sewer meter readings and report irregularities
xe2x97x8f Manage requests for municipal debt certificates
xe2x97x8f Analyze and apply billing and collection processes pursuant to various municipal bylaws
xe2x97x8f Reconcile daily receipts for deposit preparation
xe2x97x8f Process payments for accounts receivable
xe2x97x8f Participate in training new staff members to take payments with various systems
xe2x97x8f Collect and regularly produce all City accounts receivable documents, including the issuance of statements of account, payment reminders and cut-off notices
xe2x97x8f Negotiate payment agreements and ensure follow-up
xe2x97x8f Coordinate with staff from various departments for water shut-offs
xe2x97x8f Respond to requests from the public3. Generalxe2x97x8f Participate in financial and tax year-end activities for the salary, benefits and accounts receivable portions
xe2x97x8f Collaborate with external agencies on benefits and accounts receivable files
xe2x97x8f Manage requests for support from internal departments, ensuring rapid resolution and effective communication
xe2x97x8f Participate in the testing and implementation of integrated management software and assist with user training
xe2x97x8f Participate in various continuous improvement projects
xe2x97x8f Produce various calculations, analyses, statistics and reports as required
xe2x97x8f Carry out any other tasks related to the position to ensure the smooth running of activitiesMINIMUM REQUIREMENTSEducation

• Post-secondary studies in business administration (major in accounting) or a related field. The equivalent in combined experience and education may be considered.

• Five (5) yearsxe2x80x99 experience in financial accounting
• Minimum of two (2) yearsxe2x80x99 experience in payroll processing
• Experience in a municipal environment would be an asset

• Excellent command of spoken and written French and English
• Mastery of accounting principles and software
• Knowledge of claims and payroll administration procedures governing occupational health and safety legislation
• Excellent knowledge of the Windows environment, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Microsoft Dynamics GP2010
• Knowledge of payroll and collection legislation and regulations

• Ability to cycle through all accounting modules
• Ability to adapt with ease to payroll systems
• Ability to work under pressure, independently, as part of a team, and without ongoing supervision
• Strong customer-service focus
• Discretion and respect for confidentiality
• Negotiation and problem-solving skills
• Analytical nature, focus on details, and accuracy
• Ability to summarize and communicate information clearly and concisely
• Ability to work in a computerized environment
• Good organizational skills, ability to manage priorities effectively, initiative and good judgment
• Positive attitude with respect to the interests of the municipality and the community in general
• Physical ability to do the work assigned
• Punctuality and regular attendance
• Good past record of job performance
• Respect for the City of Dieppexe2x80x99s confidentiality rules and organizational values

• Thirty-five (35) hours a week

• Based on current salary scale
• The incumbent also receives vacation time, benefits (paid by the employer) and a pension plan (employer/employee contribution).

• The deadline to submit your application is Friday, January 3, 2025, at 11:59 PM.

Ville de Dieppe / City of Dieppe