Job Description

Job Overview

SAPSOL Technologies Inc. is seeking a part-time onsite Bookkeeper with proven QuickBooks and accounting expertise to maintain fully audit-ready financial records. The role demands ownership of daily bookkeeping, ledger accuracy, reconciliations, and month-end compliance, while also supporting vendor coordination and facility management.

?

Core Responsibilities

Daily Responsibilities:

Reconcile 100% of bank transactions in QuickBooks Save and upload proof of reconciliation (PDF or screenshot) Generate and post daily income invoices Match income transactions and update accounts receivable Map all bank debits to vendor expense invoices and update accounts payable Validate HST entries and ensure tax accuracy on all transactions Submit daily summary reports for bank reconciliation, invoicing, AR, and AP
Weekly Responsibilities:

Reconcile AR/AP ledgers Categorize and validate weekly expenses Coordinate with vendors and internal teams for any outstanding issues
Monthly Responsibilities (Month-End SOP - Must Be Completed in Full):

Complete and finalize all bank reconciliations Ensure all invoices, receipts, and vouchers are recorded and backed up Match supporting documentation to each transaction Validate and finalize HST/payable entries Generate and organize the following audit-ready reports: Bank Reconciliation (PDF) Invoice Register AR/AP Aging Reports HST Summary Voucher/Receipt Backup Folder QuickBooks Audit Trail Export
Administrative & Infrastructure Coordination:

Liaise with vendors for billing, documentation, and payment follow-ups Support office-related financial tasks (utilities, lease, maintenance) Ensure timely resolution of infrastructure issues with relevant vendors
?

Key Performance Indicators (KPIs):

100% daily bank reconciliation accuracy All entries timely, categorized, and backed by documentation Month-end SOP fully completed with audit-ready reports Efficient and professional vendor/admin coordination Accurate tracking of invoices and reconciled transactions
?

Qualifications:

2-3 years of hands-on experience with QuickBooks (Online/Desktop) Deep understanding of bookkeeping and accounting principles Strong organizational and audit-preparation skills Proficient in Excel or Google Sheets for reporting Excellent communication and time management Experience with vendor and infrastructure coordination is an asset
?

What We Offer:

Hourly Rate: C$25.00 - C$30.00, based on experience Fixed part-time schedule: 10:30 AM - 3:30 PM, Monday to Friday Clear expectations and structured workflow Opportunity to grow into expanded finance or operations roles A stable, professional environment with long-term potential
Job Type: Part-time

Pay: $16.75-$30.16 per hour

Expected hours: 25 per week

Flexible language requirement:

French not required
Schedule:

Weekends as needed
Ability to commute/relocate:

Mississauga, ON L5R 1B8: reliably commute or plan to relocate before starting work (required)
Education:

Bachelor's Degree (required)
Experience:

Bookkeeping: 5 years (required)
Language:

English (required)
Licence/Certification:

Chartered Professional Accountant (preferred)
Work Location: In person

Expected start date: 2025-05-26