The Partnership Coordinator works in collaboration with the Partnership Manager and Partnership Specialist on partnerships and sales for all Whitecap Entertainment productions, including two major festivals in July of 2023 and other projects. This role requires a highly detailed, extremely organized, outgoing, result driven, and team-oriented individual. As Partnership Coordinator you will work closely with the Partnership team on all things related to sponsors and VIP experiences. Partnerships and their management are a vital component to the success and future of Whitecap festivals and events. As Partnership Coordinator, You Will
Organize accommodation and transportation for sponsors and VIP guests
Manage and consistently update sponsor communication and various documents and distributing them in a timely manner
Responsible for all meeting minutes for the partnership team
Work in collaboration with the Entertainment Coordinator to ensure all tickets are distributed to all sponsors, corporate suites, and VIP ticketholders leading up to and onsite at the festival. While also tracking all tickets and providing weekly reports to the Partnership Manager
Responsible for collection of all information and assets from sponsors leading up to the festival and ensuring that everything is received within deadlines
Collaborate with cross functional teams including marketing, finance, food and beverage, and operations
Organize and distributing sponsor gifting and communications
Oversee the creation and distribution of all signage related to sponsorship
Assist Partnership Manager with the fulfilment of all sponsorship contracts
Lead the preparation and delivery of pre and post events reports
Assist on-site during festivals where needed, from set-up, festival, and take-down. Including sponsor activation set up
Maintain effective communication with all sponsors and VIPs via email and phone
Assist the Partnership Manager with sponsor and VIP relationship management pre festival and onsite
Attend any meetings with the Partnership Manager as needed
Other job-related duties as required
What You Bring
Excellent oral and written communication skills
Highly organized with an attention to detail
Previous administration experience, customer service, marketing or sponsorship role is an asset
Experience with Microsoft Office, particularly Excel
Able to work independently, as well as in a team setting
Must have a driver\xe2\x80\x99s license and access to a car
Capable of lifting 50 pounds
A team player with high level of dedication
Well-organized and responsible with an aptitude in problem-solving
What We Offer
Discounts from local shops and MHG locations across Atlantic Canada
MHG Wellness & Fitness Programs
Growth and professional development opportunities
This role is a seasonal contract with an anticipated start date of of April 24, 2023.
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