Job Description

Job Summary

We are looking for a reliable and highly organized

Operations & Reception Coordinator

to join our team. This dual-role position is responsible for managing front desk reception duties while also providing day-to-day administrative and operational support to ensure the smooth running of the office. The ideal candidate is professional, detail-oriented, and able to multitask in a fast-paced environment.

Duties

Reception & Front Desk:

Greet visitors, clients, and staff in a professional and welcoming manner Answer and direct incoming calls and emails Manage incoming and outgoing mail and deliveries Maintain the cleanliness and organization of the reception and common areas Schedule appointments, meetings, and assist with room bookings
Operations & Administrative Support:

Maintain office supplies, order inventory, and liaise with vendors as needed Support basic bookkeeping tasks such as invoice tracking and expense reports Assist with onboarding new employees (e.g., setting up workstations, badges) Handle document filing, scanning, and basic data entry Coordinate with IT, HR, or management on operational tasks and logistics Help with company events, staff communications, and general support projects

Experience

1-3 years of experience in a receptionist, administrative assistant, or office coordinator role Strong organizational and multitasking abilities Excellent verbal and written communication skills Proficiency in Microsoft Office (Word, Outlook, Excel) and basic tech tools Positive attitude and strong customer service skills Ability to work independently and as part of a team Experience in operations or office management is a strong asset
Job Type: Full-time

Pay: $36,000.00 per year

Benefits:

Dental care Life insurance Paid time off Vision care
Schedule:

8 hour shift Day shift Monday to Friday Weekends as needed
Experience:

Customer service: 1 year (preferred)
Work Location: In person

Expected start date: 2025-07-14