Job Description

Job Title: Operations and Cleaning Coordinator

Location: TorontoEmployment: Full-Time
Company: Vanmates Consulting Corporation.
Ideal start Date July (flexible)

Who we are:

At Vanmates, we're all about making people feel at home, even when they're miles away from it. We provide comfortable, reliable accommodation for international students and young professionals, and we're committed to creating meaningful experiences that leave a lasting impression on our community. We value innovation, integrity, high performance, and teamwork, and we strive to build a supportive, inclusive work environment where everyone can grow and become the best version of themselves.

About the Role:

We are seeking a proactive and detail-oriented Operations & Cleaning Coordinator with strong hospitality experience to oversee the daily operations of furnished units in Toronto. The ideal candidate is organized, solutions-driven, and committed to enhancing the guest experience through efficient processes and technology. Previous experience in logistics and operations management, especially within tourism and hospitality, is highly valued for understanding accommodation standards and ensuring smooth operations

- Manage operations across multiple furnished units
- Coordinate cleaning schedules and collaborate with cleaning teams
- Monitor supplies and inventory, ensuring resource optimization.
-Periodically check the condition of mattresses, pillows, blankets, and other inventory items, and arrange for maintenance or replacement as needed.
- Ensure that clean bedding, towels, supplies, and tools are available every Saturday.
- Identify, evaluate, and suggest new suppliers for better quality and cost-efficiency.
- Plan and assign cleaning staff based on the number of units, available time, and designated zones.
- Coordinate maintenance to keep units' guest
-ready f or check in and check out
- Implement software tools and systems to streamline operations and improve workflows
- Develop and improve operational processes to increase efficiency and service quality
- Anticipate and address operational challenges proactively
- Maintain accurate records and ensure compliance with quality standards
- Work closely with guest services and other departments to ensure seamless operations

Requirements:

Minimum 2-3 years of experience in similar roles, such as:o Cleaning coordinatoro Housekeeping supervisor (ideally hotel or aribnb settings) or Operations or delivery manager o Maintenance or general service crew coordinator hospitality operations or a similar roleo Previous experience in Hospitality and tourism. o Experience managing teams (5 to 20 people)o Coordination with external service providers (maintenance, laundry)o Strong focus on process improvement and technology implementationo Proficiency with hospitality management software and operational tools is a musto Experience working with check-ins/check-outs or time-sensitive tasks Excellent organizational, problem-solving, and multitasking skills Proactive, solution-oriented, and able to perform well under pressure Excellent communication skills and professional presentation Fluent in English; additional languages are a plus Familiarity with apps such as Turno, Properly, Breezeway, or internal systems Availability to work Saturdays
Why Join Vanmates?

Joining Vanmates means becoming part of a forward-thinking company that embraces creativity and values innovation in every aspect of the business. We provide continuous opportunities for professional development and career advancement, based on your performance and growth potential, starting from your initial months with us.

How to Apply:

To apply, please submit your resume to with the subject line "Operations & Cleaning Coordinator" We look forward to hearing from you!

Vanmates is committed to diversity and encourages applications from all qualified candidates. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Job Type: Full-time