Job Description

Company Overview

Terra Dygital Solutions is an innovative IT services provider headquartered in Vancouver, BC. We are dedicated to effectively addressing a diverse range of complex IT challenges by leveraging modern technologies. Our core expertise lies in advising clients on cybersecurity and business/system architecture through our Virtual CIO services, developing cutting-edge solutions via application development and system integration, and managing and optimizing desktop, server, and network environments as a Managed Services Provider. Join our dynamic and rapidly growing team, where you will collaborate with top-notch professionals, work with the latest technologies, and play a crucial role in our clients' success--all while enjoying significant opportunities for personal and professional growth.

Position Overview

As a Office Operations Assistant based in our downtown Vancouver office, you will report directly to the Director of Finance and take on the crucial role of managing and executing a diverse range of procurement and administrative tasks to support the company's operations. This position demands a highly organized and efficient individual capable of juggling multiple tasks at once and providing essential support across various departments.

Responsibilities

Purchasing/Ordering:

Take charge of acquiring office supplies, computer equipment, software licenses, and services for both our clients and our company. Ensure purchases are made in a timely and cost-efficient manner, while strictly adhering to company policies.

Shipping:

Oversee the dispatch and receipt of parcels, preparing all necessary shipping documentation and monitoring the progress of shipments.

Billing:

Aid in the creation and distribution of invoices, keep track of payments, and proactively follow up on any unpaid invoices.

Timesheets:

Gather and scrutinize timesheets to confirm their accuracy, guaranteeing that all recorded hours are properly documented and authorized.

Paperwork:

Complete necessary applications for customers, suppliers, and government agencies in relation to various company activities.

Expenses:

Administer and process expense reports, ensuring they are recorded accurately and reimbursements are made promptly.

Travel:

Organize travel plans, including booking flights, arranging accommodations, and preparing itineraries for staff members. Provide assistance with any travel-related issues and ensure adherence to the company's travel policies.

Communications:

Maintain communication with suppliers and customers regarding procurement, shipping, billing, and related activities.

Office Management:

Ensure the smooth operation of the office daily and maintain a well-stocked kitchen with beverages and snacks.

Mentoring:

Offer guidance and support to junior staff, aiding in their professional development within procurement and administrative roles.

Skills, Knowledge, and Experience

Demonstrated Experience:

Solid background in procurement and administrative positions.

Organizational Skills:

Robust organizational and multitasking capabilities.

Communication Skills:

Exceptional skills in both interpersonal and communicative aspects.

Detail-Oriented:

A sharp focus on meticulousness is essential.

Time Management:

Competent in managing time efficiently and prioritizing tasks effectively.

Adaptability:

The ability to swiftly adapt to changes and manage various tasks concurrently.

Independence & Teamwork:

The capacity to operate autonomously as well as collaboratively within a team.

Initiative:

The initiative to progress tasks proactively without the need for direct supervision and to find smarter and more efficient ways to achieve outcomes.

Self-Motivation:

Driven to perform in a dynamic environment.

Technical Proficiency:

Proficiency in Microsoft Office tools like Teams, Outlook, Word, Excel, and SharePoint.

Leadership:

The ability to inspire and lead junior team members.

Industry Experience:

Prior experience in an MSP or a related field is considered a valuable asset.

Job Types: Full-time, Fixed term contract
Contract length: 4 months

Pay: $25.00-$30.00 per hour

Expected hours: 40 per week

Work Location: In person