Job Description

Job Overview

We are seeking an energetic and highly organized Office Manager/Bookkeeper to lead our administrative operation and financial record-keeping. This dynamic role combines overseeing daily office functions with managing bookkeeping responsibilities to ensure smooth business workflows. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional communication, organizational skills, and a proactive approach to problem-solving. You will be the backbone of our office, managing vendor relationships, handling financial transactions, and supporting team members to foster a productive and welcoming workplace.

Responsibilities

Manage daily office operations, including front desk duties, multi-line phone systems, and greeting visitors with professional phone etiquette. Oversee calendar management and schedule appointments for staff and leadership to optimize productivity. Supervise administrative staff and coordinate training & development initiatives to enhance team performance. Handle bookkeeping tasks using Sage50, Simplii or similar accounting software, including invoicing, expense tracking, and bank reconciliations. Manage payroll processing and human resources functions such as benefits administration, and compliance documentation. Maintain accurate financial records through detailed filing systems, vendor management, budgeting, and regular bookkeeping practices. Oversee vendor relationships to ensure timely delivery of services while negotiating contracts when necessary. Assist with administrative tasks if applicable. Support office management duties such as maintaining supplies inventory, ensuring a clean workspace, and implementing efficient filing systems. Develop and implement policies for improved office efficiency while fostering a positive team environment.

Experience

Candidates should bring proven experience in office administration combined with strong bookkeeping skills--preferably with familiarity in the Windows Operating Suite or comparable software. Candidates must demonstrate excellent communication skills paired with organizational prowess to manage multiple priorities seamlessly. Experience with vendor negotiations, payroll processing, budgeting, and human resources functions will set you apart. A background in clerical work or administrative support within busy office settings will provide a solid foundation for success in this role. Join us if you're ready to energize our workplace with your organizational talents and financial expertise!

Job Types: Full-time, Permanent

Pay: From $16.50 per hour

Expected hours: 80 per week

Benefits:

Casual dress Company events Dental care Disability insurance Employee assistance program Extended health care Flexible schedule Life insurance On-site parking Paid time off Vision care Wellness program
Work Location: In person