Job Description

Job Overview

We are seeking a highly organized and detail-oriented Office Administrator to join our team. The ideal candidate will possess strong administrative skills and have experience in managing office operations efficiently. This role is crucial for ensuring smooth day-to-day activities and providing exceptional support to both staff and clients. The Office Administrator will be responsible for a variety of tasks that include clerical duties, customer service, and maintaining office organization.

Responsibilities

Manage front desk operations, including greeting visitors and answering multi-line phone systems with professionalism and courtesy. Perform data entry tasks accurately and efficiently while maintaining confidentiality of sensitive information. Utilize Microsoft Office Suite and Google Workspace for document creation, data management, and communication. Handle filing systems to ensure documents are organized and easily accessible. Provide customer support by addressing inquiries and resolving issues in a timely manner. Assist with bookkeeping tasks, including invoicing and managing accounts through QuickBooks as needed. Proofread documents to ensure accuracy in spelling, grammar, and formatting before distribution. Maintain office supplies inventory and place orders as necessary to ensure uninterrupted operations. Support medical or dental office functions by coordinating appointments and patient communications if applicable. Oversee daily office operations and ensure efficient workflow.
Manage front desk responsibilities, including dispatching supplies and technicians for fieldwork.
Bookkeeping, telephone reception, inventory reporting, service dispatch
A bookkeeper records a business's financial transactions, manages accounts payable and receivable, reconciles bank statements, and prepares preliminary financial reports to maintain accurate financial records and ensure compliance with regulations. Their primary role is administrative, focusing on the day-to-day financial data to provide a clear financial picture for business owners and accountants.
promoting and selling a company's products or services by identifying potential customers, understanding their needs, presenting solutions, negotiating deals, and closing sales to meet targets
Fluent in English,
Class 5 DL

Experience

Proven experience in an administrative role with a strong emphasis on clerical duties and customer service. Familiarity with QuickBooks for basic bookkeeping tasks is preferred but not mandatory. Proficient in Microsoft Office applications (Word, Excel, PowerPoint) and Google Workspace tools (Docs, Sheets, Drive). Strong typing skills with attention to detail for data entry tasks. Excellent organizational skills with the ability to manage multiple tasks simultaneously while maintaining accuracy. Previous experience in a medical or dental office setting is a plus but not required. Demonstrated ability to communicate effectively both verbally and in writing, showcasing excellent phone etiquette. If you are a proactive individual who thrives in a dynamic environment and possesses the necessary skills to excel as an Office Administrator, we encourage you to apply for this opportunity to contribute to our team's success.
Job Type: Full-time

Pay: $17.00-$20.00 per hour

Expected hours: No more than 25 per week

Education:

Secondary School (preferred)
Experience:

Administrative: 3 years (preferred) Bookkeeping: 1 year (preferred)
Language:

English (preferred)
Work Location: In person