Job Description

Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will have a strong background in office administration and possess excellent communication and organizational skills. This role involves supporting daily operations, working with clientele, managing clerical tasks, and ensuring efficient office functioning. The Administrative Assistant will play a key role in facilitating effective communication within the team and with external vendors.

Responsibilities

Provide administrative support to ensure efficient operation of the office including overseeing daily office operations, scheduling, and workflow Manage front desk activities, including greeting visitors and handling multi-line phone systems Maintain accurate bookkeeping records using QuickBooks and TaxDome Organize filing systems and ensure proper documentation for easy retrieval Supervise junior staff members, providing guidance and support as needed Coordinate schedules, meetings, and appointments for team members Handle correspondence, including emails and phone inquiries with professionalism and phone etiquette Monitor office supplies, subscription renewals, and vendor relationships Ensure office policies and procedures are maintained and up to date

Requirements

Proven experience in an administrative role with clerical experience preferred Familiarity with QuickBooks for bookkeeping purposes is a plus Strong organizational skills with the ability to manage multiple tasks efficiently Excellent communication skills, both verbal and written Experience in supervising or managing a team is desirable Ability to maintain confidentiality and handle sensitive information responsibly Proficient in office software applications (e.g., Microsoft Office Suite) A proactive approach to problem-solving with strong attention to detail
Join our dynamic team where your skills will be valued, and you will have the opportunity to grow within the organization. We look forward to welcoming a dedicated Administrative Assistant who is eager to contribute to our success.

This is a dog friendly environment!

Job Type: Full-time

Pay: $25.00-$32.00 per hour

Expected hours: 35 - 45 per week

Benefits:

Company events Extended health care On-site parking
Work Location: In person