Job Description

Office & Finance Coordinator

North Vancouver

Ideal Candidate:

We are looking for a highly organized and detail-oriented professional with 3+ years of experience in office administration or an associate degree in accounting or business administration. The ideal candidate demonstrates strong proficiency in QuickBooks Online, excellent attention to detail, and solid analytical skills. You have the ability to manage competing priorities, work independently, and maintain accuracy in a fast-paced environment. Strong organizational and time management abilities are essential, along with a proactive approach to supporting both financial and administrative functions.

Job Type:

Full-Time

Reports to:

Managing Director

Compensation:

$60,000-$75,000 (depending on experience)

Role Summary:

The Office & Finance Coordinator will play a key role in ensuring smooth office operations by providing comprehensive financial, administrative, and operational support. This position is responsible for maintaining accurate financial records, processing invoices and payments, reconciling bank statements, and supporting budgeting activities related to our real estate development projects. Additionally, the Coordinator will manage day-to-day office functions and assist with various administrative and human resources tasks, contributing to the overall efficiency and success of the organization.

Key Responsibilities:

Financial & Accounting Support

Maintain accurate financial records and documentation Enter transactions and maintain records using QuickBooks Online Review bills and monthly expenditures with the Managing Director Reconcile monthly bank statements and record deposits Review, verify, and process invoices, purchases, and vendor payments Track and categorize income and expenses; provide monthly reports Ensure all financial activities align with organizational budgets Track maturity dates for certificates of deposit

Real Estate Project Support

Maintain real estate project cash flow tracking sheets Book all income and expenses related to real estate transactions Work closely with the real estate development team on budgeting and expenditures Issue cheques to contractors and service providers as needed Ensure timely and accurate documentation of real estate financials

Administrative & Office Management

Maintain digital and physical filing systems Manage office supply inventory and place orders Provide general clerical support and delegate tasks when appropriate

Human Resources Support

Review staff timesheets and manage personnel files

Qualifications:

3+ years of experience in office administration or an associate degree in accounting or business administration Strong proficiency in QuickBooks Online Advanced knowledge of Microsoft Excel, Word, and Outlook Excellent attention to detail and analytical skills Strong organizational and time management abilities Ability to prioritize and work independently in a fast-paced environment

To Apply:

Please submit your cover letter and resume addressed to Mahshid Amini, ? Westcoast People Partners, info@westcoastpeoplepartners.com.

Thank you for your interest, however only shortlisted candidates will be contacted.

We look forward to hearing from you!

Job Type: Full-time

Pay: $60,000.00-$75,000.00 per year

Schedule:

Monday to Friday
Work Location: In person