As Office Coordinator and a representative of Alternatives Community Program Services, you will embrace the agency's Vision, Mission Statements, and Values. As Office Coordinator, you are expected to work both independently and as a part of the greater team, at times being expected to mentor and support other members of the team. As Office Coordinator, you are expected to present yourself in a professional/welcoming manner while interacting with guests and staff.
Responsibilities and Duties
Maintain a working knowledge of all agency policies and procedures
Work within the team requirements competently and respectfully; completing documentation accurately and on time, participating in team meetings, discussions, and celebrations.
Coordinate all aspects of front office duties, including but not limited to;
Supervision and coordination of reception duties, meeting-greeting, directing visitors, etc.
Communication systems such as phone extensions and emails
Supplies and services such as office (Brants) and maintenance supplies (Swish), building services such as Shredit, Cintas Mats, Brighton Springs, and snowplowing
Assist the Executive Director as requested to meet deadlines, ensure correspondence is accurate, and follow up that needs are met
Support Finance Department, Directors, Program Leads, and Front-line staff with distributions, mailing, copying, filing, printing etc. as may be requested
Support client file development, opening files, closing files and storage-archives
Maintain accurate agency and client email distribution lists
Attend Board, Leadership, Team and Committee meetings; Book and prepare space for meetings; Record minutes accurately and distribute in a timely manner
Other duties as assigned and support staff when needed
Qualifications
Graduate of a Business Administration or Office Administration or related program from a recognized college or university and/or a combination of education and experience.
Demonstrated proficiency using MS Office Suite including Word, Excel, and Access as well as Office 360 and other applications
Demonstrated ability to meet tight deadlines, with accurate and on time completion of deliverables
Demonstrated ability working with people who live with developmental disabilities and other exceptionalities
Proven record of strong and adaptive interpersonal skills working with clients, co-workers, volunteers, Board members, other service providers, professionals and members of the community
Certificates Required
Clear Police Vulnerable Sector screening
Experience
2 years' experience working in an office administration role, preferably in the DS sector
Proof of COVID-19 vaccination required.
To apply, submit a resume and reference letter to info@AlternativesPtbo.ca by Dec 12th, 2025, at 12:00 pm.
Job Types: Full-time, Fixed term contract
Contract length: 12-18 months
Pay: $26.74 per hour
Expected hours: 37.5 per week
Work Location: In person
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