Job Description

Office Coordinator - ( 230001JO )

Description

Grounded in safety, scientific excellence, and ethics, our staff are leaders in their fields and guide our work with rigor, a creative spirit, and vision for growth. We draw from a number of scientific technical specialties and are committed to fostering an inclusive community of diverse talents, backgrounds, and expertise. We are a place to apply your passion and collaborate with top environmental talents on work that is critical to our clients and the communities we support.

Your Opportunity

Our Fredericton office is looking for an Office Coordinator to provide support with the day-to-day administrative requirements for the office. The successful candidate will perform a wide range of administrative and office support activities to facilitate the efficient operation of the organization. The candidate will also act as the Fredericton Office Safety and Environment Coordinator (OSEC). Accountabilities associated with this position include acting as a local resource for Stantec\'s HSSE Program, coordinating HSSE training, conducting office support activities, attending regularly scheduled meetings, supporting the Office Leader, Regional Leader and Regional HSSE team with promotional initiatives.

Your Key Responsibilities

Office Coordinator:

Cross training with our Shared Services team, you will be assisting with:

Participating in the planning and execution of company events, including community engagement activities.

Ordering office supplies.

Managing relationships with vendors and service providers.

Organizing and maintaining electronic documents/directories in accordance with company standards helping as needed with project management compliance and internal project audits.

Records management coordination.

Processing and preparing mail and packages for shipment as needed.

Reception coverage as needed - cordially answering and directing incoming calls and greeting visitors.

Maintain office equipment to ensure proper functionality.

Supporting other special projects and activities as assigned:

• typing, reviewing, and formatting letters, correspondence, and reports.
• use of company templates and ability to customize them for a particular use.
• assembling hard copy and electronic (Adobe Acrobat) reports from text, figures, drawings, and attachments provided by others.

Other administrative tasks, as assigned.

OSEC:

• Ensure the completion of:

• Maintaining, inspecting, and restocking the office personal protective equipment inventory.
• Posting HSSE Program and regulatory documents such as policies, rules, practices, procedures, meeting minutes, internal and external inspections, and associated forms.
• Assisting with monthly office inspections.
• Completing monthly/annual administrative duties.
• Additional responsibilities as required.

Qualifications

Your Capabilities and Credentials

Strong work ethic and time management skills, with the ability to prioritize workload.

Keen attention to detail.

Strong interpersonal, verbal, and written communication skills.

Ability to work independently and within a team.

Skillful and proficient with MS Office Suites (Word, Excel, PowerPoint), Office 365 and Adobe.

Experience with document review preferred, but not required.

Ability to lift boxes and packages up to 50 pounds.

Experience with health and safety is considered an asset.

Education and Experience

Completion of a certificate or diploma in office administration; or equivalent experience (min. 2 years).

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other\'s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Primary Location : Canada-New Brunswick-Fredericton

Organization : BC-1339 Shared Services-CA Fredericton NB

Employee Status : Regular

Job Level : Entry Level

Travel : No

Schedule : Full-time

Job Posting : Apr 3, 2023, 8:37:07 PM

Req ID: 230001JO

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans

Stantec