Job Description

Company Overview

Pegen Industries Inc. has been a leader in CNC and conventional machining since 2000, earning a strong reputation for manufacturing small assemblies across various sectors including high technology, industrial products, medical devices, and aerospace. We pride ourselves on quality, reliability, and a team-based approach to customer satisfaction.

Summary

We are seeking a detail-oriented and highly organized

Office Administrator

to support daily operations at our manufacturing facility. This position plays a key role in supporting the sales and accounting teams, managing documentation, and ensuring smooth administrative operations.

Responsibilities

Key Responsibilities:

Sales Support:

Acknowledge and process incoming purchase orders. Generate work orders and manage post production router documentation. Maintain and organize electronic filing systems for client and production records. Complete client questionnaires, surveys, and compliance documentation as required.

Accounting Support:

Reconcile vendor bills and company credit card transactions. General bookkeeping entries as required. Coordinate with the accounting team to ensure accurate financial records.

Payroll & HR Support:

Reconcile employee timecards on a bi-weekly basis. Process bi-weekly payroll in coordination with HR/payroll service providers. Generate employment contracts, employee letters as requested by CFO

Office Administration:

Manage office supply inventories and place orders as needed. Coordinate printer servicing and supply ordering Oversee third-party service contracts, including office cleaners Support general office duties such as mail distribution, scanning, and correspondence

Requirements

Proven experience as an Office Administrator or in a similar administrative role, preferably within a manufacturing or technical environment Strong organizational skills with superior attention to detail. Proficient in Google Suite applications (Docs, Sheets, Drive). Excellent phone etiquette and communication skills. Ability to manage multiple tasks effectively in a fast-paced environment. Familiarity with payroll and basic accounting principles is an asset

Working Conditions

Office-based position within an active manufacturing facility. Fast-paced environment requiring multi-tasking and adaptability
If you are ready to contribute to a dynamic team and grow your career in a supportive environment, we invite you to apply for the Office Administrator position at Pegen Industries Inc. today!

Job Type: Full-time

Pay: Up to $75,000.00 per year

Benefits:

Casual dress Company events Dental care Employee assistance program Extended health care Flexible schedule Life insurance On-site parking Paid time off Vision care Wellness program
Schedule:

8 hour shift Monday to Friday No weekends
Experience:

Administrative: 2 years (required)
Language:

English (required)
Work Location: In person

Expected start date: 2025-08-05