Job Description

If you\'re looking for work as an Administrative Assistant, Robert Half has an opening for someone who is results-oriented and deeply passionate about growing their career. If you are able to perform various administrative and office support duties, you might be right for this Administrative Assistant position. Anyone who loves mail merging, pivot tables, and presentation design should not hesitate to contact us. There is a terrific long-term contract Administrative Assistant opening in the Scarborough, Ontario area!

General Office and Administrative Support to include but not limited to:
- Performs all administrative duties Manages incoming calls
- Answers or directs general inquiries from employees and the public relating to the organization in a helpful and courteous manner.
- Manages sorting and delivery of incoming mail and courier packages.
- Prepares outgoing mail, parcels and courier deliveries; track shipments as required.
- Provides meeting services (such as video equipment, audio equipment, projectors, catering, clean up, etc.) as requested.
- Ensures office equipment is maintained and in working order
- Ensures kitchen is tidy and stocked.
- Ensures reception area and meeting rooms are organized with a detail oriented appearance.
- Assist IT with requests as needed.
- Oversight and management of project documentation.
- Setup credit accounts with new vendors/ suppliers.
- Order miscellaneous tools/material for projects.
- Prints drawings and specifications for project sites
- Coordinate travel bookings for employees.
- Submit employee expense reports as required
- Provide Safety administrative support (i.e. documentation, coordinate training, update training logs, etc.)
- Collect and submit requalification documentation as required.
- Submit \xe2\x80\x9cForm1000\xe2\x80\x9d or \xe2\x80\x9cNotice of Project\xe2\x80\x9d forms
- Travel to sites within Southern Ontario as required.
- Maintains office inventory.

Cost/Accounting/ Payroll Support to include but not limited to:
- Process (code, forward, approve) invoices via Workflow
- Payroll support - complete and submit weekly payroll time sheets
- Submit monthly corporate card expense reports

Additional Duties and Responsibilities
- Recognizes safety as a top priority of the organization
- Wears personal protective equipment on the project site
- Adheres to policies and procedures
- Delivers detail oriented customer service
- Adopts a teamwork approach and willingly supports coworkers

- Proficiency with diverse computer applications and experience with contract database systems

- Microsoft Office Suites experience desired

- Administrative Assistance experience required

- Great written, verbal, and interpersonal skills

- At least 1 year of Administrative Assistant experience preferred

- Internet research skills

Are you a passionate self-starter looking to grow within a dynamic company and thrive in a creative environment? Then we would love to hear from you! Contact us now - as this position will be filled by the end of the week!

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Robert Half is the world\'s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half puts you in the best position to succeed by advocating on your behalf and promoting you to employers. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - even on the go. Download the Robert Half app and get 1-tap apply, instant notifications for AI-matched jobs, and more.

Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.

\xc2\xa9 2023 Robert Half. By clicking \xe2\x80\x9cApply Now,\xe2\x80\x9d you\'re agreeing to Robert Half\'s Terms of Use.

Robert Half

Robert Half est la premi\xc3\xa8re et la plus grande firme de solutions de gestion des talents sp\xc3\xa9cialis\xc3\xa9es au monde, qui met en relation des chercheurs d\'emploi hautement qualifi\xc3\xa9s avec des opportunit\xc3\xa9s au sein de grandes entreprises. Nous offrons...

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