Job Description

Overview

Our client in Kitchener is looking for an experienced Bookkeeper with the ability to complete complex full-cycle bookkeeping duties for a multi-faceted company as well as taking on the responsibility of managing all the administrative details of several companies under one umbrella!

What\xe2\x80\x99s in it for you?

The ability to work with an established team under a very dynamic, fair-minded leader! Also available for the right candidate, is an attractive compensation package including salary, benefits, vacation and other perks!

As the ideal Full-Cycle Bookkeeper/Office Administrator, you are experienced in various aspects of the accounting & financial processes and operational procedures and with the ability to juggle multiple priorities, you will manage all of these areas for several companies in the group!

Qualifications:

• The Bookkeeper should have a proven work history performing duties as mentioned above in a fast paced, professional, office environment and become quickly familiar with various inter-company entries and the operations office environment.
• Post Secondary education and/or Experience in areas of Bookkeeping, Accounting, Finance, Office Administration, Transportation and Customer Service.
• Proficient in Microsoft Office Word, Excel, Outlook, Sage 50 and an aptitude to learn new systems quickly.
• Highly organized, detail-oriented, adaptable team player with positive attitude is critical.
• Must possess the ability to learn, accept, and execute established standardized company procedures in an efficient and accurate manner.

Duties and Responsibilities:

• Training: In addition to our in-house training for new hires orientation including Human Resources Policies and Procedures and Health and Safety training, the Bookkeeper may also receive some or all of the following Training certifications; WHMIS
• Accounts & Bank Reconciliation: Provide time-sensitive daily reporting of bank & credit card balances to owner. Reconcile all bank accounts daily against posted/pending transactions. Enter and process bank transactions electronically/cheque/remote deposit machine. Prepare and reconcile petty cash. Prepare month end reports for all accounts.
• Credit Card Reconciliation: Enter credit card charges into accounting system daily. Reconcile/prepare month end final reports. Liaise with Corporate Bank Manager to setup/order new Company Credit Cards. Maintain/record all Credit Card information (pins, passwords, expiry dates, limits etc.)
• Accounts Payable: Receive and process all accounts payable transactions in accordance with the rules and regulations of bookkeeping standards and best practices.
• Accounts Receivable: Prepare and process all accounts receivable through invoicing, in compliance with bookkeeping standards and best practices.
• Remittance Filing & Payment: Calculate, prepare, file and pay all government remittances by the strict designated due date(s): Payroll Source Deductions, Employer Health Tax, WSIB, and HST \xe2\x80\x93 An excellent knowledge of the rules and procedures regarding remittance procedures is crucial to this duty.
• Financial & Performance Reporting: Prepare and interpret weekly balance sheets and income statements to manage and facilitate financial forecasting. Liaise with Accounting Firm to prepare and close Company(s) Fiscal Year Ends. Enter all Fiscal Year End adjusting entries.
• Records Management: Keep financial records and establish/maintain account balances using manual and computerized bookkeeping systems.
• Rent Roll, Leases & Tenant Invoicing: Maintain the Rent Roll for Anchor Property Management and Unicorn Industries Inc. Create and maintain lease agreements, options to lease, lease amendments. Invoice/process Tenant rents and utilities. Maintain mortgage amortization schedule(s).
• Snow Removal Administration: November to April: enter weekly time-sheets, track hours/salt & sand use, prepare invoices.
• Payroll Administration: process payroll and payroll related reports using Sage 50
• Insurance Files: Create, update and maintain Insurance Policy files and payment schedules for property insurance and vehicle insurance.
• Accounting/Sales Transactions Processing: Prepare and email invoices, process electronic payments made by credit card, prepare expense reports and petty cash statement, set up new customer accounts, follow-up on past due accounts.
• Customer Service: Interact professionally with customers and colleagues in person, by phone, and by email.
• Communications: Answer telephone calls and transfer to appropriate contact. Take messages and relay promptly to intended recipient. Answer electronic enquiries accurately and efficiently.
• Mail Services: Receive, sort and distribute incoming mail. Prepare and track outgoing mail through electronic shipping tools and manual manifests. Coordinate flow of internal and external mail, messages, packages and materials. Maintain postage metre balance and supplies.
• Procurement/Inventory Management: Maintain office inventories and procure office supplies and services in compliance with company policies and procedures.
• Office Machine/Equipment Maintenance: Coordinate service and maintain supplies for various office machines/equipment i.e. fax machines, printers, PCs etc.
• Additional: Provide backup and oversee the duties of the Unicorn Industries Inc. Bookkeeper. Complete other financial/administrative duties as requested by owner.

If you are an experienced Bookkeeper with solid administrative skills and the ability to juggle multiple priorities at once, this role is for you!

Send your resume to: jayne@grandriverpersonnel.ca

INDGRP123

Our client is an equal opportunity employer and is committed to meeting the accessibility needs of all individuals in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code (OHRC). Should you require accommodations during the recruitment and selection process, please contact Jayne at the above email address.

Tagged as: bookkeeper, Financial reporting, Office Administrator, payables, Payroll, receivables, remittances

Grand River Personnel