Job Description

We invite you to bring your organizational skills into play as you assist with managing our Canadian business operations in multiple provinces. To succeed in this role, you must have experience tracking and assisting with a wide variety of complex projects and compliance in a fast-paced consulting or engineering environment. Are you our new Office Administrator? Click the apply-button to send your application.

Inviting bright minds

Do you want to push the boundaries of your profession and develop your excellence in an open, collaborative, and empowering culture? We work to create a sustainable future and our inspiring projects and innovative solutions strive to set the standard among our peers. You will join a global company that has been growing successfully since its founding in 1945. Together, we lead and leave a positive impact on societies, companies, and people around the world.

You will join our Environment & Health department

As our new Office Administrator, you will be part of the growing Canada Environment & Health consulting team. Our Canadian operations consist of approximately 35 employees located between Ontario, British Columbia, and Alberta, with offices in Mississauga and Markham. We anticipate expanding into additional provinces.

This position may allow occasional flexibility to telework. We expect the Office Administrator will be in the office 3-4 days per week.

Your key tasks and responsibilities will be:

• Maintain office facilities in Mississauga and Markham
• Procure vendors and supplies for both the Mississauga and Markham office; maintain supplies
• Maintain filing systems, including document control and retention systems
• Monitor office expenditures, submit financial reports, and complete bank reconciliations
• Administer professional, federal, and provincial licenses
• Track business and employment regulatory changes
• Run financial reports using the global accounting system (Deltek Maconomy)
• Partner with North America Human Resources on people matters such as onboarding, offboarding, policy implementation, employment regulations, and timesheets
• Make travel arrangements
• Plan, prepare, and record minutes for meetings
• Other responsibilities as assigned

Your starting point for constant growth

From the moment you join Ramboll, we will support your personal and professional development so that you grow with the company. For this role, we believe your starting point is:

• Minimum of 5 years relevant experience required
• Experience with financial balances and Canadian HR practices would be considered an asset
• Experience/comfortability working within an IT setting would be considered an asset
• Significant exposure to consulting, engineering, professional services industries highly desired
• Digital literacy and comfort in learning new software applications required
• Expertise in MS Office and PDF editing software
• Able to manage wide variety of competing priorities and competing deadlines

Personal qualities that will help you succeed in this role include: a proactive style, excellent organizational skills, solid professional judgment, ability to work with diverse personalities and cultures, and having excellent attention to detail.

Welcome to our Environment & Health division

Ramboll develops innovative, scientifically sound solutions that help increase livability by reducing pollution and restoring natural environments. One of the world\'s leading environmental and health consultancies, our bright minds are trusted by clients to manage their most challenging environmental, health and social issues.

Ramboll in Americas

Ramboll has 2,000 experts working across 72 offices in the Americas applying their passion to deliver innovative solutions within Environment & Health, Water, Energy and Planning & Urban Design. Founded in Denmark, Ramboll is a people company. We invite you to contribute to a sustainable future working in an open, collaborative, and empowering culture.

Additional Information

All your information will be kept confidential according to EEO guidelines.

Ramboll