Job Description

Job Overview

We are seeking a highly organized and detail-oriented Office Administrator to join our team. The ideal candidate will have a strong background in administrative tasks, excellent customer service skills, and proficiency in various office software. This role is essential for ensuring the smooth operation of our office, providing support to staff and clients, and maintaining efficient office procedures.

Responsibilities

Manage daily office operations, including filing, data entry, and clerical tasks. Serve as the first point of contact for clients and visitors at the front desk. Handle multi-line phone systems, ensuring professional phone etiquette while managing incoming calls. Assist with bookkeeping and financial record keeping using QuickBooks. Maintain organized records and files, both physical and digital. Provide exceptional customer support by addressing inquiries and resolving issues promptly. Utilize Microsoft Office and Google Workspace for document creation, spreadsheets, and presentations. Proofread documents for accuracy and clarity before distribution. Collaborate with team members to streamline administrative processes and improve efficiency.

Skills

Proficiency in QuickBooks for bookkeeping tasks. Strong experience in an office environment with a focus on administrative duties. Excellent computer skills with a solid understanding of Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications. Demonstrated data entry skills with attention to detail. Prior clerical experience with a focus on organization and filing systems. Exceptional customer service skills with the ability to communicate effectively with diverse populations. Familiarity with multi-line phone systems and front desk operations. Strong organizational skills to manage multiple tasks efficiently. Typing proficiency with accuracy in documentation.
Job Type: Part-time

Pay: $18.00-$21.00 per hour

Expected hours: 20 - 25 per week

Work Location: In person