Job Description

Overview

We are seeking a detail-oriented and organized Office Administrator to join our team. The ideal candidate will have a strong background in administrative tasks and customer service, with proficiency in various office software. This role is essential for ensuring the smooth operation of our office, providing support to staff and clients alike.

Responsibilities

Manage day-to-day office operations, including filing, data entry, and clerical tasks. Serve as the first point of contact for clients and visitors at the front desk, demonstrating excellent phone etiquette and customer service skills. Handle multi-line phone systems, directing calls appropriately and addressing inquiries professionally. Maintain organized filing systems for both physical and digital documents. Assist with bookkeeping tasks, including managing invoices and processing payments using QuickBooks or similar software. Provide administrative support to staff members, including scheduling appointments and managing calendars. Proofread documents for accuracy and clarity before distribution. Utilize Microsoft Office Suite and Google Workspace for document creation, spreadsheets, and presentations. Support the dental office team by managing patient records and appointment scheduling if applicable.

Requirements

Proven experience in an office environment with strong clerical skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace. Familiarity with QuickBooks or similar accounting software is preferred. Excellent organizational skills with the ability to manage multiple tasks effectively. Strong typing skills with attention to detail for accurate data entry. Previous experience in customer service roles with a focus on client satisfaction. Knowledge of medical or dental office procedures is a plus but not required. Ability to maintain confidentiality when handling sensitive information. Strong communication skills, both written and verbal, with a professional demeanor. If you possess these skills and are looking for an opportunity to contribute to a dynamic team environment, we encourage you to apply for this position as an Office Administrator.
Job Type: Full-time

Pay: $18.00-$20.00 per hour

Expected hours: 30 - 40 per week

Work Location: In person