Job Description

Job Posting - EHW 2025-008

.60 Part-Time - 3 days/week (may be some flexibility in schedule)

One Year Term

Position

(with the possibility of extension or becoming permanent)

Administration Clerk

Under the direction of the Director Housing Supports, the Administration Clerk is responsible for the day-to-day clerical, and administrative support for the program as well as providing support to the Director and the program staff. The Administration Clerk ensures efficient office operations, maintains physical and digital filing systems, performs reception duties, schedules appointments, and assists visitors.

Key Duties & Responsibilities

Provide administrative support to the Director and other program staff Greet visitors and direct them to the appropriate contacts or services Receive calls and emails from the public, staff, partners and other stakeholders and answer general questions or direct calls to an appropriate contact Schedule meetings, book rooms, participate in meetings and prepare agendas and meeting minutes as required Assist the Director with their schedules and calendars Maintain accurate, up-to-date physical and electronic files Assist staff with coordinating program events and activities Assist with basic bookkeeping duties i.e. coding invoices, expense forms Coordinate and book travel including flights, hotels, and conference registration Assist with administrative functions such as photocopying, maintenance service calls etc. Prepare/update and format correspondence, procedures, reports or other documentation Perform data entry duties, maintain lists, forms, templates, and other documents Order office supplies and sort/distribute deliveries and mail Assist Director with maintaining PTO/sick tracking for their program Other duties as assigned
You are passionate about ending homelessness and have an in-depth understanding of homelessness and housing, as well as the needs of particularly vulnerable and over-represented populations and the issues affecting many homeless and low-income people. You also possess the following qualifications or an equivalent combination of education and related experience:

Post-secondary education or training in business administration or equivalent experience Experience working in an office environment Excellent organizational skills and the ability to prioritize competing tasks Excellent communication skills (oral and written) Highly developed records management skills and ability to maintain accurate records Excellent interpersonal skills and the ability to work as a team member, as well as ability to function independently with minimal supervision Conflict resolution skills and training would be an asset (NVCI) Ability to work at an advanced level in a Windows environment, intermediate to advanced skills using Microsoft programs including Excel, Outlook, Word, PowerPoint and experience using database programs Intermediate skills using meeting software such as Teams/Zoom Integrity, accountability, and ability to protect confidentiality
As EHW is committed to reconciliation and the inclusion of an Indigenous world view, experience with the practice of Indigenous culture, history, knowledge systems, and Indigenous community relationship building practices and protocols is required.

Salary range: $46,822 to $54,280 depending on qualifications and experience.
(annual salary will be pro-rated at .6 rate)

This part-time,

one year term position

is a unionized position under MGEU Local 439 (with the possibility of extension or becoming permanent)

Please forward cover letter and resume, including the position you are applying for, by

3:00 pm, Monday, August 25, 2025

As an Indigenous organization, preference will be given to Indigenous (First Nations, Metis, Inuit) candidates meeting the position requirements. All Indigenous applicants are asked to self-declare within their cover letter.

We thank all applicants for their interest, but only those selected for an interview will be contacted

We hope you're feeling excited about our job opportunity!

EHW is an Indigenous organization. As such, we are committed to Truth and Reconciliation Calls to Action number 7 and 92 as a means to promote equitable employment and access to jobs and reduce barriers and gaps to employment for Indigenous candidates. We are eager to meet people that believe in our mission and can contribute to our team in a variety of ways - not just candidates who check all the boxes.

So, if you feel that your experience and qualifications are not perfectly aligned with our listed requirements, we still encourage you to apply - please self-identify as Indigenous in your cover letter.

You may be just the right candidate for this role!

Job Types: Part-time, Fixed term contract
Contract length: 12 months

Pay: $46,822.00-$54,280.00 per year

Work Location: In person

Application deadline: 2025-05-15