Job Description

About BridgePoint Financial

BridgePoint Financial has been a leader in Canada's litigation finance market since 2005 by offering the most innovative and value-added funding solutions with an unwavering focus on client service. Our contributions to the rapidly evolving Canadian legal finance market include important precedent decisions and continuing market education initiatives. Our financing solutions include Settlement Loans, Estate Financing Solutions, Family Law Financing, Law Firm Funding (Expert Report and File-Specific Funding), Expropriation Financing, and First Nation lending.

Position: Office Administrator & Executive Assistant

Reporting to the Chief Risk Officer and General Counsel, the Office Administrator & Executive Assistant will play a pivotal role in ensuring the smooth day-to-day operations of office activities, and executive administration and supporting various functions such as human resource tasks, marketing & event planning and other general office or administration duties!



This position is ideal for an organized, adaptable individual who thrives in a dynamic environment, excels at balancing administrative tasks with executive assistant responsibilities, and contributes to overall organizational effectiveness.

This role has a hybrid work model requiring 3-4 days per week in the office based in Toronto, Ontario.

Key Responsibilities

Office Administration/Executive Assistant Responsibilities + Plan and execute town hall meetings, ensuring all logistical aspects are covered.
+ Manage calendars, bookings, meeting room set up, etc for executives.
+ Answering phone calls, deliveries, and emails on behalf of executives.
+ Supporting with report creation, review, presentation making, and proofreading for the executive team.
+ Oversee office organization, including furniture and boardroom maintenance.
+ Manage kitchen supplies and cleanliness to ensure a welcoming environment.
+ Act as the primary liaison with building maintenance teams and service providers.
+ Replenish office supplies and snacks, ensuring availability for all employees.
+ Serve as the point of contact for in-office mail and package deliveries.
+ Coordinate catering orders for in-office events and meetings.
+ Provide administrative support to the executive management team.
Other tasks that support business functions: + HR Responsibilities
- Support onboarding and offboarding processes, ensuring a seamless experience for new hires and departing employees.
- Support recruitment efforts by scheduling interviews, email correspondence, and job postings.
- Maintain and ensure company policies are adhered to organization-wide.
- Address minor staff conflicts and grievances with professionalism and confidentiality.
- Manage the performance management appraisal process and related documentation.
- Manage BambooHR (HRIS), ensuring accurate employee records and other filing.
+ Marketing
- Support the marketing team in assisting with event coordination, shipping packages and managing event assets and materials.
- Assist with organizing and managing branded assets and company inventory.
+ Social/Events
- Organize social events in collaboration with the BP Social Committee.
- Coordinate training sessions to support team engagement and development.
- Support in event planning for luncheons and team events, and manage event logistics (booking room, catering, vendor management, etc).
- Coordinate training sessions to support team engagement and development.

Education:

Post-secondary diploma or degree in Business Administration, Human Resources, or a related field.

Skills & Qualifications

Minimum 5 years of experience in office administration/executive assistant with proven experience in wearing multiple hats in a business including HR, Events, marketing, and general office support. Operates with integrity and handles all matters and sensitive information with utmost care, and confidentiality Excellent organizational, problem-solving, and multi-tasking skills. Experience with Microsoft Office, Bamboo HR or similar HRIS/HR tools Exceptional interpersonal and communication skills. Ability to work both independently and collaboratively in a hybrid work environment.

What we Offer

At Bridgepoint, we take great pride in our work and the talented people who make up our company. We're always looking for highly skilled, driven people who value a collaborative, open environment and a flexible, professional culture. With that, we offer several perks, that include but are not limited to:


Competitive base salary and discretionary bonus/incentive pay. Paid Time Off, Wellness/Sick Days, Personal Days & Holidays. Competitive benefits package that starts on your first day. A welcome environment where you have the opportunity to work with the industry's top talent on dynamic and engaging projects. Training and development catered to your career advancement. Play a key role in helping champion our brand as an industry leader in this fast-growing business. Conveniently located & friendly office environment in Downtown Toronto (3-minute walk from Osgoode Station) with hybrid work options available. A day off on your birthday!

How to Apply

Please apply via our Job Portal with your resume and cover letter. If you have any questions or run into issues applying, please email careers@bpfin.com. Only successful candidates will be contacted. Thank you for your interest in working at BridgePoint Financial.




BridgePoint is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation for a disability during any stage of the recruitment process, please indicate this in your cover letter (or email).