Job Description

Job Title: Office Coordinator / Executive Assistant

Location:

Hamilton And London Ontario

Job Type:

Full-Time

Compensation:

$800 Plus Commission

About the Role

We're looking for someone who thrives on keeping things organized, running smoothly, and looking professional. Think of this role as the office quarterback--you'll help keep the team aligned, handle the daily details, and step in wherever needed to support the business.

We're not looking for a long list of credentials. What matters most is that you're reliable, organized, great with communication, and comfortable jumping into different types of tasks. If you're someone who enjoys being the go-to person and keeping a fast-moving team on track, we'd love to hear from you.

What You'll Be Doing

Daily Core Activities:

Run our daily standup meeting to keep the team in sync Manage shared inboxes (email, LinkedIn, etc.) Coordinate calendars, prep for meetings, and handle scheduling

Support Across Teams:

You'll be the person we trust to help across departments:

Marketing

- Light social media support, scheduling posts, organizing content

People & Culture

- Assist with onboarding and team logistics

Finance

- Help with paying invoices, organizing receipts

Sales

- Follow-ups, light account support, and setting meetings

Operations

- Help document and improve internal processes
Note: There may be opportunities to support or participate in in-house sales efforts in the future--especially if that's something you're interested in exploring.

What We're Looking For

Experience as an executive assistant, office coordinator, or similar role Comfortable with Microsoft Office (Outlook, Word, Excel), Adobe Acrobat, and social platforms Clear, professional communication--both written and verbal Exceptional organizational skills and strong attention to detail Ability to manage multiple tasks and switch gears quickly Discreet and trustworthy with sensitive or confidential information A positive attitude and a doer's mindset--you find ways to make things happen

Nice to Have (But Not a Dealbreaker):

Familiarity with tools like Canva or CRM platforms Interest in marketing, HR, or business operations Willingness to learn more about sales, customer outreach, or account support

To Apply:

Send us your resume and a quick note telling us why this sounds like a good fit. No need for a formal cover letter--just a few lines is great.

We're not expecting perfection--just someone who shows up, communicates clearly, and takes pride in doing great work with a great team.

Job Type: Full-time

Pay: From $800.00 per week

Work Location: Hybrid remote in Hamilton, ON L9H 7H9

Expected start date: 2025-08-04