Job Description

Horizon Health Network is an equal opportunity employer.

COMPETITION #: 2023-67013 External

BARGAINING UNIT: Non-Bargaining

ZONE: Moncton

DEPARTMENT: Medical Education

FACILITY: The Moncton Hospital

POSTING TYPE: Temporary Part Time

JOB TITLE: Medical Education Administrator

CLASSIFICATION: Non-Bargaining

LANGUAGE: English Essential

HOURS OF WORK: Days, FTE: 0.5, TEMP: March 17, 2023 to December 31, 2025, Subject to change due to operational requirements

SALARY: $36,000 to $54,964 per year (Pay Band 1) (Based on 37.5 hours per week)

JOB PURPOSE:

Position Overview:

The Medical Education Administrator is part of the team designed to foster the ongoing relationship between Moncton Medical Education, New Brunswick Medical Education, Horizon Health Network (HHN) and Memorial University of Newfoundland and Labrador (MUN), and will play a major role in the day-to-day administration of a successful medical education program. This person will manage and coordinate student placements, provide programmatic support to the MUN Site Director and serves as a resource to learners. The Medical Education Administrator is integral to the delivery of the MUN program; they must maintain a thorough knowledge of site, departmental, facility, faculty, university and national associations\xe2\x80\x99 policies and procedures ensuring that accreditation requirements are met. This Person will work collaboratively with all medical education staff and learners to ensure success of all undergraduate and postgraduate programs. This may involve cross coverage with other administrative staff.

Reporting Structure:

Reports to the HHN Regional Manager, Medical Education New Brunswick. The person is responsible to:

• MUN Assistant Dean, NB
• MUN Site Director, Moncton
• Local and Regional Medical Education Leadership

Primary Responsibilities:

The MUN Medical Education Administrator is the primary resource for learners, faculty, and staff and is responsible for administering and coordinating phases of pre-clerkship/clerkship at the site. Responsibilities of the Medical Education Administrator include, but are not limited to:

• Receive, review, and circulate MUN communications to MUN Site Director, Medical Education Office and others as required
• Collaborate with Medical Education Office colleagues and respective departments to schedule training for learners
• Ensure department orientation materials and packages are reviewed, updated and available to the learners
• Develop reports as requested, on student, faculty and departmental participation in the MUN program at the site
• Monitor learner\xe2\x80\x99s clinical encounters as required for program delivery and program evaluation purposes
• Function as the first-contact liaison to students, faculty, and MUN administration for any issues or questions relating to the MUN programming
• Provide support to the MUN Site Director in matters related to the MUN program in the site
• Understand thoroughly the curricular goals, policies, and standards of MUN program
• Recognize the responsibilities of other interacting departments (i.e., MUN Student Affairs, HHN Medical Education)
• Know and communicate the MUN medical school calendar to all stakeholders

Secondary Responsibilities:

• Oversee and support the local committees and interest groups
• Prepare and distribute materials to faculty and learners
• Participate in or conduct learner orientation
• Administer NBME or other required examinations
• Plan and attend faculty development sessions, and other meetings and functions
• Schedule and coordinate local meetings and conference calls
• Collaborate with local medical education site staff to ensure seamless support to learners and faculty

Essential Skills:

The MUN Medical Education Administrator must demonstrate the following skills:

• Well-developed interpersonal skills, including the ability to deal effectively with all levels of personnel
• Demonstrates excellent oral and written communication skills
• Ability to prioritize and accurately complete tasks independently
• Proficient in record maintenance and report development
• Excellent technical skills (computers and other office machines)
• Excellent problem-solving and decision-making skills
• Conflict resolution and negotiating skills
• Professionalism, discretion, and confidentiality
• Basic understanding of medical and adult education
• Works equally well independently or in collaboration with others

Qualifications:

Experience (1-3 years) in academic program activities in a university environment; graduation from high school supplemented by university courses in business administration or a related field; or any equivalent combination of experience and training. Knowledge of Microsoft Office and One45 is required.

Applications for this position must be submitted on-line by March 15, 2023.

Horizon is committed to enhancing our diverse and inclusive environment for our employees and patients. We believe in a healthcare system that equally supports all people regardless of race, ethnicity, national origin, social background, religion, gender identity or expression, age, disability, or sexual orientation. An environment based on a commitment to diversity and inclusion supports our goal of safe and quality patient care.

NOTE: There will be no further postings for this position should there be no fully qualified applicants. If you wish to be considered for this position and have most of the qualifications as posted and the registration or licensure where required, you are encouraged to apply at this time.

Should testing be required to demonstrate language proficiency, the official results will be shared with the candidate, Human Resources and the requesting manager electronically and will be placed on the personnel file for Horizon hiring purposes.

Please quote Competition # 2023-67013-External. Horizon Health Network appreciates expressed interest, however, only candidates considered for an interview will be contacted. Human Resources Department, Horizon Health Network.

Horizon Health Network