Job Description

Position Summary

The Coordinator, Talent Operations is responsible for supporting the operations of the Talent function, which provides consultative talent management guidance across all agencies in the Mediabrands and Kinesso Canada network. This Coordinator role provides hands-on operational support to the Talent team and client groups across the breadth of the employee lifecycle.

The ideal candidate is interested in a broad range of HR areas, combined with an energetic personality, a 'roll up the sleeves and dig in' mentality, flair for creative solutions, passion for continuous learning, and desire to be a part of our growth as we continue to expand the Talent function in Canada. You're buttoned down when it comes to organization, but you can easily flex to changing demands and you love a good challenge.

This is initially a 1 year contract with the possibility of extension or becoming permanent.

Key Responsibilities

Employee Onboarding

• Conducts virtual meetings with incoming new hires to provide them with relevant HR information and supports effective onboarding
• Schedules monthly orientations and monthly Chief Executive Office (CEO) Breakfasts
• Logistics and shared virtual delivery of monthly new hire orientation
• Acts as liaison between Talent Acquisition and payroll for new hire onboarding and operational support

Employee Communications

• Acts as talent ambassador to connect our employee base with proper support and resources
• Monitors HR email mailbox to manage and triage all incoming requests and questions
• Coordinates content for various employee communication channels - announcements, alerts, employee Intranet, employee handbook/welcome package
• Draft letters of employment

Talent Acquisition

• Posts open positions online and in the Applicant Tracking System (ATS) (Avature), coordinates background checks, and conducts reference checks as required
• Acts as committee member in coordinating our annual Internship Program including screening, testing, event coordination and materials compilation
• Reports on various recruitment metrics as needed

Learning & Development

• Assists with inputting learning & development data into Learning Management System and supporting the Learning calendar/catalog as required
• Provide support with monitoring sign ups and reporting as required
• Complete room set up (for in person training if in the office)

Systems & Analytics

• Support employee changes in Human Resources Information System (HRIS) (PeopleSoft), working in conjunction with the Payroll Manager
• Coordinate flow of employee data changes and approvals
• Audits bi-monthly payroll entries to ensure accuracy and SOX compliance
• Tracking and reporting for annual performance management cycle
• Other operational support responsibilities as needed

Desired Skills & Experience

• Post-secondary degree or diploma in Human Resources Management or similar
• Strong technical & analytics skills including MS Office a must; ability to use pivot tables, VLOOKUP function and other basic excel formulas
• Passion for learning and personal growth; stays current with HR trends, best practices, and industry changes
• Solutions-oriented and desire to bring creative solutions and suggestions forward to the team
• Proactive, customer-focused, and self-starter mindset
• Strong organizational skills and ability to manage multiple demands
• Expert relationship building and communication skills
• Interest in the advertising/media, and digital/technology industry
• Pursing Certified Human Resources Professional (CHRP) designation preferred

What do we prioritize at & Canada? Putting People First.

Here's a few of the ways we do this:

?YOE Investing in Your Career Growth: 42% of staff across Canada were promoted last year. With a network of agencies in Canada and over 130 offices worldwide, we support your professional goals locally and globally.

?Y~Z Promoting Flexible Working: A hybrid work week that works for you! Prefer to work from another country? We have the opportunity to work from anywhere in the world for 6 weeks each year.

ai Prioritizing Your Wellbeing: We start with a minimum of 37 paid days off including vacation and monthly wellness days. We also have 4-day long weekends year-round, meeting-free Friday afternoons, half-day summer Fridays, competitive benefits, RRSP matching, and more. Mental health training is provided for everyone and we have certified Mental Health First Aiders on staff to offer support.

?Y(TM) Building a Community Where Everyone Belongs: Leading the industry in our efforts to increase representation, celebrate uniqueness, and build community, we always look for new ways to foster a sense of belonging through our culture, our partnerships and our work.

?YZ Embracing Challenging Projects: We offer opportunities to be involved with memorable, collaborative and engaging media campaigns for internationally recognized brands. Our work is reflective of the passion, agility, curiosity and drive of individuals across and .

About Us

IPG Mediabrands is the global media arm of Interpublic Group (NYSE: IPG). Today, the network manages $39 billion in marketing investment on behalf of its clients, employing over 10,000 marketing communication specialists in more than 130 countries.

A proven entity in helping clients maximize business results through integrated, intelligence-driven marketing strategies, IPG Mediabrands is committed to driving automated buying, pay-for-performance and digital innovation solutions through its network of media agencies which in Canada includes UM, Initiative and Media Experts. Its roster of specialty service agencies including MAGNA, Cadreon, Reprise Digital, Orion and Kinesso, offer technologies and industry moving partnerships that are recognized for delivering unprecedented bottom line results for clients.