Job Description

Requisition Number: 99878Marketing Event SpecialistLocation: * This is a hybrid opportunity where you will work 1 day in the office, 4 days a week from home.Duration: 1 year contract (mat leave replacement)Now is the time to bring your expertise to an Event Specialist role for a Fortune 500 Solutions Integrator where success and fulfillment go hand in hand. You will be at the forefront of helping businesses transform their cloud, data, AI, cybersecurity, and analytics to ensure they are future-ready.As an Event Specialist with Insight, you will work in a result driven, fun, energetic and fast-paced team environment.What to ExpectWe are legendary for taking care of our teammates. We want our teammates to enjoy a diverse and meaningful experience in the workplace, knowing that what you do makes a difference! Insight provides access to an engaging selection of 11 Teammate Resource Groups (TRGs) available to all teammates, further enhancing our commitment to fostering a sense of belonging. Temporary teammates can also expect medical benefits, which includes sick time after 90 days and access to our retirement plans.As an Event Specialist you will get to:

• Outline and manage event timelines and milestones
• Meet with key event stakeholders to understand goals and objectives as well as budget
• Submit creative requests related to event needs and provide updates for creative teams to design, write or create needs.
• Review, negotiate and coordinate signing of event related contracts.
• Work with 3rd party companies including but not limited to venues, event planning companies, DMCs, booth management organizations and hotel event staff where appropriate.
• Build registration pages and manage throughout the process including gathering invite lists, updating emails and invitations, managing RSVPs and event reporting.
• Ensure event items are ordered and shipped to the event site which include but not limited to swag/giveaways, event or office supplies, audio visual tools, etc.
• Coordinate and indirectly manage the volunteers who are assisting with the event; ensure they have a schedule, training on area of responsibility, etc.
• Communicate regularly with event stakeholders/committee and other marketing teams (internal communications, PR, brand, etc.) in relation to key messages about the events.
• Regularly lead or assist with event-planning meetings with key event stakeholders to ensure alignment with executive/leadership throughout the planning process.
• Build event budgets, track expenses and investment throughout the process. Reconcile post-event to reflect actual costs including submitting invoices for payment, manage credit card postings for reconciliation along with entering data into marketing budget, accruals, etc.
• Conduct debrief meeting(s) to recap lessons learned and share ROI reporting.
• Work closely with cross-functional teams to ensure seamless coordination of event logistics both for in-person and virtual or hybrid events.
• Maintain brand standards and ensure integration of all communications
• Coordinate, manage and maintain branding and production of tradeshow equipment and branding tools (booth components, posters, outdoor banners etc.)

Be AmbITious: In this opportunity, it's not just about what you do today but also about where you can go tomorrow. As an Event Specialist at Insight, you have the potential for advancement within our organization; not just vertically but horizontally as well. Bringing your passion, dedication, and collaborative spirit to Insight will not only allow you to elevate your existing skills but also acquire new ones through enriching experiences and opportunities.We are looking for an Event Specialist with:

• A great attitude and previous experience in building relationships and influencing different stakeholders within an organization;
• At least 3 years experience with marketing campaigns in a corporate environment and event planning (client facing briefings and corporate events);
• The ability to effectively present information and respond to questions from groups of managers, clients and teammates (you use PowerPoint and Excel with ease);
• Strong communication skills (verbal and written) in both official languages;

Insight at a Glance

• Received 35+ industry and partner awards in the past year

in revenue * #20 on Fortunes World's Best Workplacesxe2x84xa2 list

• 14,000+ engaged teammates
• $1.4M+ total charitable contributions in 2023 by Insight globally

We are not just a tech company; we are a people-first company. We believe that by unlocking the power of people and technology, we can accelerate transformation and achieve extraordinary results. As a Fortune 500 Solutions Integrator with deep expertise in cloud, data, AI, cybersecurity, and intelligent edge, we guide organizations through complex digital decisions. But what really sets us apart are our core values of Hunger, Heart, and Harmony, which guide everything we do, from building relationships with teammates, partners, and clients to making a positive impact in our communities.Insight is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation or any other characteristic protected by law.Insight is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation or any other characteristic protected by law.Posting Notes: Montreal || Quebec (CA-QC) || Canada (CA) || Marketing, Communications || None || CA - Montreal, QC ||

Insight Enterprises