Job Description

Maintenance Service Administrative Assistant

18 Month Temporary Contract (Maternity Leave)

KFHC is searching for a contract Maintenance Service Administrative Assistant on contract for up to 15 months. The Maintenance Service Administrative Assistant will accept incoming maintenance calls from tenants, generate work orders and purchase orders, schedule the work with maintenance staff and external contractors. The Assistant will prepare and generate a variety of reports to ensure effective control of recurring and non-recurring expenditures. The Maintenance Service Administrative Assistant will track and monitor maintenance functions and present the data as required.

The salary is $27.27 an hour for a 35-hour work week Monday to Friday. The position is a bargaining unit position which falls under CUPE Local 109.

Qualifications:

Post-secondary degree or diploma in Business Administration, Accounting, or related discipline.

Minimum of two recent years' experience in accounting, bookkeeping, administration with demonstrated accuracy and attention to detail.

Strong communication, interpersonal and customer service skills

Strong analytical, organizational, and problem-solving skills

Proficiency in computerized systems including Microsoft Office (Outlook, Word, Excel, and PowerPoint), Yardi experience an asset.

General knowledge of the building construction and maintenance terms an asset

Obtain and maintain a satisfactory Criminal Record Check and possess a valid G driver's license.

Tentative Start Date: September 15, 2025

To apply submit your cover letter detailing how your skills, experiences and qualification meet those of the position along with a resume to David Kelly, Executive Operations Administrator at dkelly@kfhc.ca by 4:00 p.m. on September 5th, 2025.

Job Types: Full-time, Fixed term contract
Contract length: 15 months

Pay: From $27.27 per hour

Expected hours: 35 per week

Ability to commute/relocate:

Kingston, ON K7M 1B9: reliably commute or plan to relocate before starting work (required)
Work Location: In person

Application deadline: 2025-09-05
Expected start date: 2025-09-15