Job Description

If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits. Together we make Calgary a great place to make a living, a great place to make a life.

The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.


As the Access & Privacy Administrative Assistant, will support all members the Access and Privacy Section with general administrative duties and with the day to day operations to ensure that all requests are processed in a timely manner. The Access & Privacy Section is a high volume fast paced environment that must adhere to legislated timeframes. Specific duties include:Perform general administrative duties including data entry, creating/modifying reports, scheduling meetings and records retention. Manage records and receipts, monitor emails, process payments and assist with internal and public calls ensuring all inquiries are properly distributed. Collect, distribute, and return evidence collected from records and the evidence and property unit. Liaise with Access & Privacy team on requests, additionally, review incoming request to ensure applicants have provided the necessary items. Review and prepare request folders as per the retention schedule.

Working Conditions:

There may be exposure to graphic materials and subjects in this position.

Qualifications

A certificate equivalent to 1 year of full-time study in a related field, with at least 5 years of related experience; OR A 2-year diploma in a related field and a minimum of 3 years of related experience. Intermediate Microsoft Office (Word, Excel and PowerPoint). Preference will be given to applicants with previous experience in a law enforcement or court environment. Knowledge of privacy legislation would be considered an asset. Excellent communication, efficiency and thoroughness, focus on results, relationship building, service orientation, stress tolerance, team building and teamwork.

Pre-employment Requirements

An enhanced security clearance will be conducted. Successful applicants must provide proof of qualifications. Education obtained from out of country must have or be able to obtain, an Education Credential Assessment (ECA) for confirmation of equivalent credentials.


Union: CUPE Local 38
Business Unit: Calgary Police Service

Position Type: 1 Temporary (up to 12 months)
Location: 5111 47 Street N.E.

Compensation: Pay Grade 7 $35.45 - 47.43 per hour
Days of Work: This position typically works a 5 day
work week with 1 day off in each 3 week cycle.

Hours of work: Standard 35 hour work week

Audience: Internal/External
Apply By: October 8, 2025

Job ID #: 312608