Maintenance and Administrative Coordinator (Whitehorse)
Connective Support Society
Whitehorse, YT Full Time
Security & Building Maintenance Trades & Labour
Duration
Permanent
Intended job posting audience
Anyone who can legally work in Canada can apply for this job. If you are not currently authorized to work in Canada, the employer will not consider your job application. Connective is a dynamic non-profit organization that provides innovative programming in the social services sector. We strive to create safe, healthy, and inclusive communities for all. ROLE PURPOSE The Maintenance and Administrative Coordinator will assist in maintaining a clean and safe environment in and around the properties, both owned and leased by Connective, within their region. This may include performing a variety of interior and exterior maintenance duties. They will coordinate work outside their scope with external contractors to best serve our clients and support our staff. REPORTING AND WORKING RELATIONSHIPS
Reports and is accountable to the Senior Manager of Common Services in Vancouver
Participates as a member of the Connective Administrative Support Team
Liaises with the staff of Connective as necessary.
Liaises with external professionals from other agencies, contractors, and/or government agencies as required.
KEY ACCOUNTABILITIES Building Maintenance
Under the general guidance of the Program Manager and Maintenance and Asset Manager assumes a primary role in making sure necessary repairs are completed, including coordinating external contractors to perform repairs
Liaises with contractors to ensure the quality and timeliness of the repairs
Ensure safety standards are established and maintained for the building and preventative maintenance tasks are performed
Monitors maintenance and housekeeping supplies
Provides input to the Program Manager and/or other staff regarding the planned or emergency maintenance issues
Assists the Program Manager and/or other staff in the identification of potential problems and reports any difficulties
Assists with and/or conducts inspections of resident spaces
Follows all relevant Connective policies, procedures, and guidelines
Administration
Maintains an up-to-date list and schedule of all planned and unplanned maintenance, as well as repairs for our assets
Assists the Maintenance and Asset Manager in the development of annual repair schedules, budgets, and capital plans as requested
Research options and make recommendations related to property, appliances, furniture, and service providers
Approves invoices and coordinates payment for external contractors related to the work completed within their region
Other Duties
Participates in Connective staff meetings
Other duties may be assigned occasionally
WORKING CONDITIONS
Function independently with the general guidance of the Senior Manager of Common Services
Demonstrate a level of physical fitness and emotional resilience to effectively carry out the required duties of the program and to meet the operational needs of the residence
Often exposed to working conditions including chemicals such as paint, stains, cleaning agents, and glue when performing basic painting, plumbing, and carpentry work; requires specific safety precautions to mitigate the risk of injury
Is available to work flexible hours which may include evenings/weekends as determined by program needs and schedules
EXPERIENCE AND SKILLS
Grade 12 level education and/or equivalent with two-years related experience
Experience in performing carpentry, painting, mechanical, and plumbing maintenance, and repairs
Experience in establishing and maintaining a collaborative and positive relationship with residents and other staff
Ability to manage time efficiently, with a high level of accuracy, and attention to detail
Ability to establish and maintain effective and professional working relationships with contractors
Strong communication skills (listening, verbal, and written)
REQUIREMENTS
Ability to successfully complete a Children and Vulnerable Persons Criminal Record Check
Ability to successfully pass a reference check
Valid Class 5 Driver\xe2\x80\x99s License
Flexibility to travel throughout the region.
Proof of Covid-19 vaccination
Building Service Worker Certificate and/or vocational training is preferred.
WHAT WE OFFER?
Committed Living Wage Employer
Competitive benefits package, including health, wellness, and pension plan
Career and personal development, with the ability to grow in a diverse range of programs and departments
Access to a range of staff mental health supports, including an in-house counsellor, Employee Family Assistance Program, and Critical Incidents Stress Management
Access to On-Demand Pay to withdraw earned wages before payday
Connective is part of a portability program where employees moving from a CSSEA-member employer to Connective will port their service hours for vacation and wage purposes (within last 12 months)
DIVERSITY, EQUITY AND INCLUSION At Connective, we value and accommodate unique differences to ensure that our staff have the opportunity and are supported to thrive. To build a strong and representative workforce, we strongly encourage applications from BIPOC, LGBTQ2S+ people, immigrants, and people with disabilities or other marginalized communities.
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