Job Description

Accounting and Administrative Coordinator
The New Brunswick Multicultural Council Inc. (NBMC) is seeking a highly motivated bilingual individual with strong organizational, communication and interpersonal skills to serve as the Accounting and Administrative Coordiantor to the Director of Finance, HR and Office Administration. The ideal candidate is fluently bilingual, detail oriented, resourceful and demonstrates initiative. He/she has experiences in HR and office administration, generally accepted accounting principles (GAAP), and enjoys a diversity of tasks. Experience within the New Brunswick settlement sector is seen as a strong asset. NBMC is the bilingual nonprofit, umbrella organization for established and emerging multicultural/ethno-cultural associations and immigrant-serving agencies in the province. Since 1983, NBMC has played a key advisory role to federal, provincial and municipal levels of government on issues relating to multiculturalism, immigration, newcomer settlement, retention and labour market integration. NBMC is also valued by the multicultural community as a central coordinating /capacity-building body that promotes efficiency, avoids duplication of services, and allows for an exchange of best practices and other resources through its network of organizations, contacts, partners, etc.
This contract end date is March 31, 2024, with the possibility of extension.
Duties and Responsibilities:
Accounting 75%

• Record office and program expenditures (including preparing payments and EFTs, posting timesheets, invoices, preparing deposits, journal entries, etc.);
• Review all claims and supporting documents for internal auditing purposes;
• Assist with preparation of financial and statistical statements and reports;
• Support accounting department correspondence and communications;
• Support annual financial audit, including preparation of financial records, documentation and related materials;
• Prepare all payroll functions-including all related remittances\xe2\x80\x99 forms and documentation;
• Maintain spreadsheets for each program for reporting purposes;
• Liaison with program staff for their bookkeeping needs related to their program;
• Assist in developing project budgets to support proposals and other organizational planning activities;
• Other duties as required.

• Coordinate purchasing of office supplies, stationary and other technology;
• Oversee and coordinate necessary office repairs, maintenance, and related activities;
• Set up key cards and phone systems for new staff and address issues that may arise;
• Other duties as required.

• Logistics support (book travels, meeting spaces, rentals, etc,);
• Meeting support (prepare agendas, take and distribute meeting minutes);
• Correspondence support (manage office phone calls, email follow ups, etc.);
• Other duties as required.

• Recognized Accounting & Office Administration related studies and/or 1-3 years\xe2\x80\x99 experience;
• Excellent written and verbal communications skills;
• Strong interpersonal skills and attention to detail is necessary;
• Must be exceptionally well-organized and be able to handle numerous tasks at the same time;
• Can demonstrate initiative, work independently and as part of a team;
• Flexible, outgoing and prepared to take on new tasks;
• Accounting software skills, particularly a strong knowledge of Simply/Sage 50;
• Candidate will work in the Fredericton office;
• Bilingualism (French and English) is required.