Job Description

Position Overview

The Licensed Real Estate Assistant provides professional, administrative, and licensed support to ensure the smooth operation of real estate transactions and daily business activities. This role involves managing client communications, coordinating listings and showings, preparing contracts and disclosures, assisting with marketing efforts, and maintaining compliance with RECO and brokerage policies.

This is an opportunity to work in a fast-paced, dynamic environment where no two days are the same -- ideal for someone who is detail-oriented, organized, and passionate about real estate.

Key Responsibilities

Transaction Coordination

Prepare, review, and manage all real estate documents (listing agreements, offers, amendments, waivers, etc.) Ensure all transactions comply with RECO, MLS, and brokerage policies Maintain accurate records and timelines for all active listings and pending sales Coordinate with clients, cooperating agents, lawyers, lenders, inspectors, and other third parties

Listing & Marketing Support

Input, update, and manage listings on MLS, brokerage platforms, and social media Schedule photography, videography, staging, and inspections Write and proof marketing copy for listings, brochures, and online ads Assist in creating promotional materials and social media campaigns

Client Care

Serve as a secondary point of contact for clients, providing updates and support throughout the buying or selling process Maintain strong communication and professionalism at all times Coordinate client meetings, open houses, and property showings

Administrative Support

Manage calendars, emails, and follow-ups Organize and maintain electronic filing systems Track expenses, deposits, and commissions as required Support CRM and lead management systems (e.g., KVCore, Follow Up Boss)

Qualifications

Licensing:

Must hold a valid Real Estate Salesperson license with RECO (Ontario) and be in good standing

Experience:

Minimum 1-2 years of real estate experience preferred (assistant, coordinator, or licensed agent role)

Education:

Secondary school diploma required; post-secondary education in business, administration, or marketing is an asset

Technical Skills:

Proficiency with MLS, WebForms, Proptx, and CRM software Strong computer literacy (Microsoft Office Suite, Google Workspace, Canva, DocuSign, etc.) Comfort with social media platforms and real estate marketing tools

Key Competencies:

Exceptional organization and attention to detail Strong written and verbal communication skills Ability to prioritize tasks and meet tight deadlines Professional, positive, and client-focused demeanor Discretion with confidential and sensitive information Works well independently and as part of a team

Preferred Assets

Familiarity with real estate photography, staging, and marketing Knowledge of local real estate markets (e.g., Ottawa, Prescott, Brockville, Kemptville, 1000 Islands region) Experience with KVCore, iGuide, or other listing and marketing platforms
Job Type: Part-time

Pay: From $28.00 per hour

Expected hours: 30 per week

Work Location: In person