Job Description

Inventory Assistant

Location:

Vancouver, BC (Hybrid - 3 days per week in-office) Job Type: Full-time with Comprehensive Benefits

A Career Launch in Retail Operations

Are you a highly driven, process-minded individual ready to launch your career in the world of retail logistics? We're looking for a detail-oriented executor to join our Vancouver team as an Inventory Assistant. This pivotal role is the engine of our stock accuracy, ensuring every piece of inventory is precisely accounted for and our systems reflect real-time stock levels.

If you thrive on completing tasks flawlessly, have a foundational understanding of retail operations, and are eager to translate that experience into an administrative career, we want to hear from you!

What You'll Be Doing: Key Responsibilities

You will be the core administrator for all inventory movement, focusing on system execution and accuracy across multiple platforms.

1. Inventory Flow and System Execution

Transfer Management: Accurately create, execute, and manage inventory files, Purchase Orders (POs), and transfer orders by location. System Reconciliation: Execute necessary inventory adjustments within the ERP (Enterprise Resource Planning) system following receipts from stores and warehouses to maintain flawless records. Shipment Oversight: Coordinate with the warehouse on outbound shipments and follow up with store teams to ensure the timely and accurate receipt of goods.

2. Cross-Docking & Logistics

Process Coordination: Partner with the Cross-Dock team and logistics to accurately execute transfer data for cross-docked inventory. Discrepancy Resolution: Execute adjustments in the ERP based on actual PO receipts and make necessary modifications after stores confirm they have received the stock. Quality Control: Track and adjust for any errors during the cross-docking process, ensuring our system remains the single source of truth.

3. General Inventory Administration

Issue Resolution: Act as a first responder to troubleshoot and resolve common inventory-related system issues, protecting data integrity across all platforms. Compliance: Manage all general Inventory Adjustments within the ERP, including meticulous maintenance of required tracker documentation. Process Management: Oversee and execute administrative tasks for Pullback operations and the Damages & Defective process, working directly with stores and ensuring all corresponding system adjustments are completed.

4. Communication & Reporting

Clear Communication: Serve as a clear and effective communicator, providing necessary updates to store teams, logistics, and management regarding inventory execution timelines and needs. Data Entry: Maintain detailed records and support the creation of essential Excel reports on stock status and movement.

What We're Looking For: Qualifications

This is an excellent role for someone with a strong foundation in retail and a hunger to grow into a professional operations career.

Requirement Details

Experience

Up to 2 years of hands-on experience in a retail, operations, or administrative environment. Prior hands-on experience in back-of-house operations, inventory receiving, or processing inter-store transfers is a strong asset.

Execution Mindset

Exceptional attention to detail and a reputation for being a highly effective executor capable of managing complex, multi-step system tasks without error.

Technical Skills

Strong working knowledge of Microsoft Excel is essential. The ability to quickly learn and master inventory/ERP systems is required (knowledge of Business Central, Stocky, or Shopify is a plus).

Communication

Good written and verbal communication skills for clear and professional coordination with diverse internal teams. Export to Sheets

Why Join Our Team?

Growth Path: An exciting and clear path for career progression in retail operations, logistics, and supply chain management. Work-Life Blend: The stability of a full-time role with comprehensive benefits, balanced with the flexibility of a hybrid model (3 days in our Vancouver office for collaboration, 2 days remote for focused work). Supportive Culture: A collaborative environment where your dedication to accuracy and strong execution skills are genuinely valued and recognized.
Job Types: Part-time, Permanent

Pay: $17.85-$27.00 per hour

Expected hours: 25 per week

Benefits:

Dental care Extended health care Paid time off
Work Location: In person