Job Description

Requisition ID: 85560

Job Category: Infrastructure; Administration/Support; Engineering

Location: Mississauga, ON, Canada

Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 65 years of business and technical expertise in , , and , our in tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.

Our expertise in infrastructure includes aviation, highways and bridges, planning and advisory services, ports, rail and transit, tunnels, and water. Want to be part of the creation and construction of our cities? Then the infrastructure is for you!

Looking to take the next step in your career?

Hatch is currently seeking a highly motivated Intermediate Proposal Coordinator to join the Infrastructure group in our Management & Delivery team in the Mississauga location.

New infrastructure and revitalizing assets are a key part of growth for any economy. We work with our clients to imagine and build cities of the future through a constant commitment to innovation and cutting-edge technology.

Our knowledge of infrastructure includes aviation, highways and bridges, planning and advisory services, ports, rail and transit, tunnels, and water. Want to be part of the creation and construction of our cities? Then the infrastructure team is for you!

As the successful candidate, you will:

• Evaluate, manage and respond to RFPs, RFQs, and EOI\'s for Public Sector proposals with a focus on project management and quality assurance.
• Managing the proposal process from planning kick-off meetings to submitting final proposal.
• Coordinates technical content, updates/customizes resumes, personnel bios, project descriptions, and other proposal information.
• Work with a cross-functional team and subject matter experts to get input into the technical proposal sections.
• Coordinates creative graphic design and layout; edits, proofreads, organizes, and understands large volumes of proposal data.
• Coordinate all aspects of the proposal development process including inputs into client management system, scheduling meetings, status updates, and colour review meetings and driving deadlines,
• Coordinates and communicates with content writers and sub consultants managing their information for the proposal and/or presentation efforts.
• Coordinate development of content other necessary materials from both internal staff and partner organizations as applicable.
• Communicate verbally and in writing with proposal participants to track tasks against the schedule to ensure internal proposal deadlines are being met.
• Identify/escalate issues that may impact the proposal\'s schedule or quality.
• Coordinates final QA process and ensures proposals are delivered within designated timeline.
• Handles all administrative functions including final proposal production, reprographics, binding, finishing, and shipping of documents.
• Complete online submission of proposals, using portals such as Merx, Bids & Tenders, Ariba, Bidding, RAQS as well as other municipal websites).
• Support clarifications and post-bid submission requirements.
• Other duties include developing and maintaining support material: boilerplate content, resumes, project sheets, images, testimonials.

You bring to the role:

• Diploma or Degree in Journalism, Communications, Marketing, Business Administration, or English (Technical Writing) or related field.
• 3-5 years of hands-on experience required with developing proposals, including editing and formatting preferably for engineering, architectural, scientific, or other consulting firms.
• Working knowledge of searching for federal, provincial and municipal bid opportunities preferred.
• Very proficient in Microsoft Office Suite, with strong MS Word skills. Adobe Creative Suite software preferred (InDesign (in particular), Photoshop, and Illustrator).
• Background in major Infrastructure projects and / or P3 an asset.
• Must be organized, detail-oriented, and be a self-starter.
• Requires excellent written, verbal, and interpersonal communication skills, as well as strong detail orientation, analytical and general business skills and ability to process information quickly and accurately.
• Working knowledge of engineering, architecture, or environmental consulting field is highly desired.
• Able to handle multiple work assignments concurrently, adhere to strict deadlines, and be accountable for work performed.
• Able to work in a team environment with a variety of personalities, collaborate on assignments and learn from peers.
• Strong writing skills with the ability to edit and proofread documents for grammar, clarity and ensure client requirements are met. Must have the ability to identify, separate and delegate work tasks and prioritize them in relation to the overall proposal production activity and deadlines.

Why join us?

• Work with

to make a difference * Collaborate on exciting
to develop innovative solutions

What we offer you?

• Flexible work environment
• Long term career development
• Think globally, work locally

Don\'t meet every single requirement? You don\'t need to. At Hatch, we are building a diverse, inclusive workplace that fosters innovation. If you\'re interested in this role, we encourage you to apply even if your past experiences don\'t perfectly align with the skills we\'ve listed.

We\'re committed to fostering a workforce that reflects the of the in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, or any other protected status. If you have any accommodation requirements, please let us know. We\'ll do our best to meet your needs in accordance with applicable local legislation.

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