Job Description

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Intermediate Administrative - Proposal Coordinator

Calgary, AB, Kamloops, BC or Burnaby, BC office

At EXP, we\'re driven to provide innovative solutions for the world\'s built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world\'s most complex challenges. Here, you join a team that leverages differences, harnesses their entrepreneurial spirit in an employee-owned company, that believes diversity is what gives us strength, seeks sustainable results and shares ambitions for each other, our clients and the communities we are part of and serve. To be a part of EXP means to have your own experience, while staying connected to a global network of professionals, who believe we are a part of something bigger. Together, we are EXP.

Are you ready to design your future?

Be our next Administrative - Proposal Coordinator!

Your work environment at EXP

EXP is seeking a creative, passionate and driven Administrative - Proposal Coordinator to join our dynamic Western Canada team. Your talent and participation would be valued and help move the firm forward with winning proposals and business development initiatives. You would be based in our Calgary, AB, Kamloops, BC or Burnaby, BC office (working remotely full-time to start) and working collaboratively with our Western Canada business development team.
You will be working with leaders across Western Canada and across various markets on significant pursuits and business development initiatives.
If you have a positive attitude, passion for driving results, enjoy working in a collaborative team setting and want to further develop professionally - read on!

What a day at EXP has in store for you

• Overall proposal and business development support for Western Canada Region
• Work directly with Western Canada Business Development Team, supporting various business lines of the region.
• Review proposal requests and coordinate with discipline managers
• Responsible for proposal life cycle, from proposal request review (RFI/RFQ/RFP) to final submission
• Edit and format letter proposals, traditional proposals, SOQs and technical submissions
• Manage, develop and coordinate proposals from long lead to RFP; analyze requirements, set-up kick-off meetings with Sector/Practice Leaders, coordinate all proposal sections, written and graphic; review content; handle production, and delivery (as needed)
• Build and develop presentation slide decks and relevant business development materials
• Develop and maintain support material: boilerplate content, resumes, project sheets, images, testimonials
• Facilitate and drive internal business development initiatives (Client Account Management Program)
• Coordinate and Support PR initiatives with the Communications team
• Brand ambassador of EXP - ensuring compliance with brand guidelines and design consistency
• Collaborate with regional marketing teams to obtain/exchange information
• Maintain and enter data in EXP\'s CRM database and Project Portal database
• Establish and maintain positive relationships with internal teams at all levels

What your experience looks like

• Approx. 3-5 years of proposal experience, ideally in the AEC industry
• Excellent time management and organizational skills
• Strong attention to detail
• Excellent interpersonal, verbal and written communication skills
• Persistent, enthusiastic and driven
• Excellent proficiency with MS Office (including Word, Excel, PowerPoint, Outlook, and SharePoint)
• Intermediate design and formatting skills (working with templates and styles) and the ability to follow established branding
• Working knowledge of Adobe Creative Suite Familiarity with RFP/RFQ documentation and language is an asset
• Strong command of the English language, used in writing/editing/proofreading
• Ability to multitask and work within tight deadlines
• Experience with CRM software, especially Deltek Vantagepoint is an asset
• Flexibility to work overtime and in a hybrid model.
• Thrives in working in a team environment in collaboration to achieve regional goals.

About Us:

Our story

With a mission to understand, innovate, partner and deliver, EXP provides engineering, architecture, design and consulting services to the world\'s built and natural environments.

Our heritage dates back to 1906, when the earliest of EXP\'s predecessor companies started its engineering infrastructure practice. Today, thousands of creative professionals across EXP work together to deliver extraordinary experiences year after year.

What makes us different

The passion, enthusiasm, diversity and industry-leading capabilities of our employees make us who we are. We\'re committed to providing a challenging work environment that cultivates career growth, encourages creativity and rewards excellence.

Find out more about life at EXP by visiting .

About the Team:

EXP is proud to be an Equal Opportunity Employer who fully and actively supports equal access for all people regardless of Race, Color, Religion, Gender, Age, National Origin, Veteran Status, Disability, Genetic Information or Testing, Family and Medical Leave, Sexual Orientation and Gender Identity or Expression.

Should you need any special accommodations, please feel free to contact us at and we will arrange for the most suitable accommodations based on your needs.

EXP