Job Description

Integrated Program Assistant

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Halton Region is committed to fostering a diverse, inclusive, and equitable workplace that reflects the communities we serve. We value, welcome and respect the unique perspectives and contributions of all individuals. We encourage applications from Indigenous Peoples (First Nation, Metis, Inuit), Black and racialized persons, persons with disabilities, women, and members of the 2SLGBTQ+ community. Accommodations are available at any point upon request for candidates participating in the selection process.





You make a positive difference in people's lives because you provide high quality customer centered services. You operate within a highly ethical environment and will be accountable for going the extra mile, listening to your customers, creatively meeting needs and always being respectful to those you serve. As a result, you will be part of a qualified and strategic team recognized widely for caring, excellence, integrity, inclusiveness and flexibility.





As an employer of choice, Halton Region recognizes the many benefits of hybrid work arrangements including flexibility and better work-life balance for our employees. This position is eligible for our Hybrid Work Program.

Posting ID:

4216

Department:

Social & Community Services

Division:

Employment & Social Services

Pay Range:

$28.90 - $33.81

Job Type:

Permanent

Hours of Work:

35 hours per week

Work Location:

1151 Bronte Road, Oakville, Ontario

Employee Group:

CUPE 3732

Posting Date:

May 22, 2025

Application Deadline:

May 29, 2025

Number of Positions:

2





CUPE Local 3732 applicants will receive first consideration for this position.



Please be advised that the results of this competition may be used to fill subsequent vacancies of the same position within the next 6 months.

Job Summary

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We are currently hiring for two Integrated Program Assistant positions: one will report to the Supervisor of Social Services, and the other to the Supervisor of Employment Services. Both roles are responsible for providing administrative and program support within the Employment & Social Services Division.

Duties & Responsibilities

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Provides administrative support to Employment and Social Services staff, management and clients. Develops and maintains relationships with third party vendors, funders, employers and community agencies to arrange for necessary service and program supports. Liaises with internal and external staff to create and arrange administrative processes to support Employment and Social Services. Creates, monitors, and adapts tracking devices for the purpose of maintaining accountability with respect to Ministry outcomes/expectations, purchase of service/funder agreements and other program requirements. Provides administrative support for external and internal program evaluation and consultations. Provides support to the organization and planning of special events e.g. meetings, consultations, action tables. Attends project, community and regional meetings. Compiles statistics and related reports. Performs other duties as assigned.

Skills & Qualifications

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College Diploma with additional training in business/office software. Minimum two (2) years of administrative experience in an employment and social service environment or related field. Excellent written and communication skills and superior interpersonal skills that include listening and problem solving with proven ability to maintain positive, professional working relationships with team members and internal/external stakeholders. Excellent administrative, time management, organization/ planning and self-management skills. Proficient use in Microsoft Office applications including Outlook, Word, Excel and Power Point. Knowledge and understanding of the Ontario Works Act, Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), Social Assistance Management System (SAMS), as well as, local community resources and employment, mental health, housing and social services programs.

Working/ Employment Conditions

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Working Conditions

Travel may be required; incumbent must provide their own transportation. The incumbent will be required to provide a copy of their driver's license by first day of employment.

Employment Conditions

Current (obtained within the past six (6) months), original and acceptable Criminal Records Check, by the first day of employment.

Important information about your application:

In accordance with requirements in Ontario Regulation 191/11 - Integrated Accessibility Standards and the Ontario Human Rights Code, Halton Region will accommodate the needs of individuals with disabilities throughout the recruitment process. If you require accommodation at any stage of the recruitment process, please inform the Talent Acquisition representative of the nature of the accommodation(s) you require. Please submit your application online. We will accommodate individual needs for applicants with disabilities and others who are not able to apply online. If you experience any issues with submitting your application, please contact HR Access at 905-825-6000 extension 7700. Applications will be accepted until 11:59 p.m. on the deadline date specified on the posting. We encourage applications from all qualified individuals; however, only those under consideration will be contacted. Personal information collected through the job application process will only be used for the purpose of determining qualifications for employment. If selected for an interview, you will be contacted by email and/or phone. Please ensure the contact information provided on your resume is up to date and that you check your email and voicemail regularly.




Halton Region serves more than 650,000 residents throughout Burlington, Halton Hills, Milton and Oakville. We are committed to delivering high quality programs and services that make Halton a great place to live and work. We engage great people who contribute to meaningful work that makes a positive difference in our community. At Halton, you are encouraged to grow and succeed in your career and are recognized for your accomplishments and contributions. As an employee, you will be part of a progressive, service focused and award winning employer with a diverse and inclusive work environment.