Job Description

Integrated Program Assistant, Housing Services

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Halton Region is committed to fostering a diverse, inclusive, and equitable workplace that reflects the communities we serve. We value, welcome and respect the unique perspectives and contributions of all individuals. We encourage applications from Indigenous Peoples (First Nation, Metis, Inuit), Black and racialized persons, persons with disabilities, women, and members of the 2SLGBTQ+ community. Accommodations are available at any point upon request for candidates participating in the selection process.




You make a positive difference in people's lives because you provide high quality customer centered services. You operate within a highly ethical environment and will be accountable for going the extra mile, listening to your customers, creatively meeting needs and always being respectful to those you serve. As a result, you will be part of a qualified and strategic team recognized widely for caring, excellence, integrity, inclusiveness and flexibility.

As an employer of choice, Halton Region recognizes the many benefits of hybrid work arrangements including flexibility and better work-life balance for our employees. This position is eligible for our Hybrid Work Program.

Posting ID:

4239

Department:

Social & Community Services

Division:

Housing Services

Pay Range:

$28.90 - $33.81

Job Type:

Contract < 1 Year

Contract Duration:

1 Position untill November 30, 2025


1 Position untill March 31, 2026

Hours of Work:

35 hours per week

Work Location:

1151 Bronte Road, Oakville, Ontario

Employee Group:

CUPE 3732

Posting Date:

May 20, 2025

Application Deadline:

May 26, 2025

Number of Positions:

2




CUPE Local 3732 applicants will receive first consideration for this position.




Please be advised that the results of this competition may be used to fill subsequent vacancies of the same position within the next 6 months.

Job Summary

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Reporting to a Supervisor in Housing Services, this role will provide administrative and program support to the Housing Services Division.

Duties & Responsibilities

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Provides administrative support to Housing Services staff, management and other stakeholders in the delivery of housing programs and services Provides customer service and support to clients inquiring about, applying for, and participating in housing and homelessness programs and services such as Halton Access to Community Housing (HATCH), Housing Stability Fund (HSF), and Halton's Coordinated Access System Receives, organizes and manages client documentation to support program eligibility processes Enters, updates, reviews, and validates client data in client management systems; Yardi Rent Cafe, Social Assistance Management System (SAMS), SIEBEL, and Client Outcome Tracking System (COTS) Develops, implements and manages systems to support data reporting and analytics, ministry reporting requirements, and the assignment and tracking of program work Develops and maintains relationship with internal partners and community agencies to coordinate and deliver program support and services Supports planning and organization of team and divisional projects, meetings, events and action tables Performs other duties as assigned

Skills & Qualifications

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Essential

Community college diploma in social services, administration or related field Minimum of 2 years administrative work experience with emphasis on customer service in housing, social services or related field Proficient use of computer applications: + Microsoft Office applications including Outlook, Word, Excel and Power Point
+ Client management applications such as SAMS, SIEBEL, Yardi Rent Cafe, COTS
Demonstrated knowledge of Halton Region's Housing programs and services Knowledge and understanding of the Housing Services Act, Ontario Works Act, Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) Excellent written and verbal communication skills, ability to collaborate and problem solve effectively Ability to build and maintain positive, professional working relationships with internal/external partners Excellent administrative, time management, organization/planning and self-management skills

Working/ Employment Conditions

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Employment Conditions

The successful candidate will be made an offer of employment on condition that the Regional Municipality of Halton receives a current (obtained within the past six (6) months), original and acceptable Criminal Records Check, including Vulnerable Sector Screening by the first day of employment

Important information about your application:

In accordance with requirements in Ontario Regulation 191/11 - Integrated Accessibility Standards and the Ontario Human Rights Code, Halton Region will accommodate the needs of individuals with disabilities throughout the recruitment process. If you require accommodation at any stage of the recruitment process, please inform the Talent Acquisition representative of the nature of the accommodation(s) you require. Please submit your application online. We will accommodate individual needs for applicants with disabilities and others who are not able to apply online. If you experience any issues with submitting your application, please contact HR Access at 905-825-6000 extension 7700. Applications will be accepted until 11:59 p.m. on the deadline date specified on the posting. We encourage applications from all qualified individuals; however, only those under consideration will be contacted. Personal information collected through the job application process will only be used for the purpose of determining qualifications for employment. If selected for an interview, you will be contacted by email and/or phone. Please ensure the contact information provided on your resume is up to date and that you check your email and voicemail regularly.

Halton Region serves more than 650,000 residents throughout Burlington, Halton Hills, Milton and Oakville. We are committed to delivering high quality programs and services that make Halton a great place to live and work. We engage great people who contribute to meaningful work that makes a positive difference in our community. At Halton, you are encouraged to grow and succeed in your career and are recognized for your accomplishments and contributions. As an employee, you will be part of a progressive, service focused and award winning employer with a diverse and inclusive work environment.