Job Description

Position Summary

Airmax Technologies is looking for a skilled and detail oriented Inside Sales Administrative Assistant to join our team. This role is primarily focused on providing sales, marketing and administrative support, ensuring smooth operations across order processing, customer communication, and internal coordination. In addition, the successful candidate will contribute marketing expertise to support both digital and traditional initiatives, making this a dynamic role that blends organization, communication, and creativity. Achieving success in this position requires a high degree of accuracy, effective time management, and a strong commitment to customer service.

Inside Sales Administrative Support

Provide administrative support to management, sales, and operations Manage daily correspondence: emails, calls, customer inquiries Prepare and maintain sales documents, quotes, order confirmations, and reports Support sales team with quoting, order entry, and follow-ups Communicate with customers regarding product availability, lead times, and pricing Coordinate closely with warehouse/production teams to ensure accurate shipments Monitor inventory levels and issue purchase orders, process vendor invoices Update company social media accounts (LinkedIn, Facebook, Instagram, YouTube) with engaging, brand content. Assist in developing and updating marketing brochures, sales sheets, newsletters, and digital campaigns Contribute to website updates and content management Coordinate trade shows and events, preparing promotional materials and displays Use tools such as Canva and Adobe Creative Suite, Photoshop to design graphics and track campaign performance

Education & Experience

Minimum of 2 years of experience in a combined administrative & sales support role Minimum college diploma in business administration, marketing, or related field Experience in HVAC, manufacturing, distribution, or technical sales preferred Experience with Spire Accounting Software or similar accounting software Knowledge of marketing platforms and tools

Skills & Competencies

Proficient in Microsoft Office (Excel, Word, Outlook) Familiarity with ERP systems (QuickBooks, NetSuite, SAP, Spire) and CRM tools Excellent organizational skills and strong attention to detail Ability to work independently and manage multiple priorities Strong communication skills, both written and verbal Ability to collaborate with cross functional teams

What We Offer:

Competitive pay based on experience Health benefits, paid time off, and paid sick days Supportive team environment and team events

Airmax Technologies is an equal opportunity employer committed to workplace diversity and inclusion. All qualified candidates applying for this position must be legally eligible to work in Canada.