Job Description

WITRON
A Worldwide Leader in Material Handling Automation & Warehouse Operation SolutionsWITRON is one of the leading global suppliers of economical and automated material flow and logistical systems. With more than 40 years of experience in distribution center automation, WITRON stands for state-of-the-art technology, innovation and reliability.WITRON Service utilizes this long-term experience and competence to provide excellent Warehouse Operation Solutions to its customers around the world. We bring automation and warehouse logistics together to ensure high availability and productivity. Join our Service Team and become an expert in the field of service, maintenance and operation of fully automated warehouse logistics systems.For our site Toronto we are currently looking for a/an:Human Resources Administrative AssistantTasks/ResponsibilitiesPosition Overview:Reporting to the Human Resources Generalist/Manager, the Human Resources Admin Assistant will assist in the day-to-day Human Resources functions and office administrative activities, ensuring smooth and efficient operations. The ideal candidate will be highly organized, possess excellent communication skills, and have a strong understanding of HR principles. This position contributes to the smooth functioning of Human Resource operations, employee engagement, compliance with HR policies and procedures and general office administration.Responsibilities:

• Organize day to day operations, providing clerical support and coordinating all daily administrative tasks
• Maintain the purchase order process and credit card billing administration for office supplies and stationary
• Arrange and coordinate travel for employees including flight, hotel and car rentals
• Assist in the recruitment process by screening applicants, scheduling interviews, checking references, coordinating background checks and facilitating the onboarding of new employees
• Complete biweekly payroll reporting in the time and attendance program, including attendance tracking
• Assist with the coordination of the group benefit program and RRSP program including enrollment, changes and terminations
• Responsible for maintaining the safety shoe and uniform programs
• Maintain accurate and up to date employee records through Human Resources Information System and employee f files, maintaining data integrity
• Assist in organizing employee recognition programs and events
• Coordinate training sessions and workshops for employees
• Assist in ensuring compliance with labor laws, regulations, and company policies
• Conduct regular audits of accurate and up-to-date human resources files and records
• Provide administrative assistance for projects and presentations
• Act as a point of contact for employee inquiries and concerns, directing them to the appropriate channels for resolution
• Update job knowledge by participating in educational opportunities
• Assist Site Manager as needed with administrative requirements
• Compliance with all safety regulations of assigned tasks, and ensure a clean and safe working environment with active participation in the health and safety program
• Other duties as assigned

Skills and KnowledgeQualifications:

• Post-secondary degree or diploma in Human Resources Management, Business Administration or similar with a minimum of two years administrative experience
• CHRP designation (or working towards)
• Previous experience in an employee relations focused role an asset
• Demonstrated ability to manage multiple competitive priorities in a dynamic setting
• Knowledge of HR policies, procedures, and employment laws
• Proficient in Microsoft Office and UKG
• Excellent communication and interpersonal skills and strong organizational and time-management abilities
• Attention to detail and the ability to maintain confidentiality
• Adaptable and willing to learn and take on new tasks
• Fluency in French and English an asset

WITRON is an equal opportunity employer and is committed to diversity, inclusive, barrier-free recruitment and selection processes and work environments. If you are contacted for a job opportunity, please advise the Human Resources department if any accommodations are needed to ensure you have access to a fair and equitable process. Any information received relating to accommodation will be addressed confidentially.

• Benefits - Competitive wage and excellent benefit package including Health & Dental, STD & LTD, RRSP and profit sharing
• Growth Potential - Individual developmental opportunities through comprehensive on the job training and tuition reimbursement program
• Working Environment - Characterized by an open door policy, trust and appreciation shown to all colleagues

Go for a professional future full of exciting tasks and new challenges! We look forward to receiving your online application.WITRON is committed to creating a diverse environment and is proud to be an equal opportunity employer. Upon request, Witron will provide reasonable accommodation for disabilities to support participation of candidates in all aspects of the recruitment process.

Witron