Job Description

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Scope of Position

The HR & Administration Coordinator is responsible for a variety of support and administrative functions for the HR department as well as supporting the SVP, Human Resources and the Administration team as required.

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Key Responsibilities:

Pension & Benefits Administration & Support

Completes tasks related to new hires or request for changes in benefits Completes tasks related to termination of employment Responds to employee questions/issues related to benefits Requests DB pension calculations from the actuary Assists with coordinating employee information sessions related to benefits Maintain the 'master vacation tracker' and filing of required forms Assists with Service Award Program and works with the communications team when necessary Assists with retiree benefits including responding to questions from retirees Assists with the leave of absence portfolio and occupational health and safety Assists with annual pension/benefits tasks as required Filing of forms and other documentation (soft filing on the shared drive and hard files located in the office) Liase with the various benefit providers regarding issues for problem resolution

HR Administration & Support

Resets employee passwords for the HRIS (Dayforce) Monitors and orders supplies for the department Maintenance of various HR lists/forms such as BCP, Employee Telephone Directory, Security Access Forms, etc. Manages external storage pick up and drop off Assists with the maintenance of existing paper-based employee personnel files Supports the SVP Human Resources as required

Support to the Administration Team

Mailroom Reception Office Management

Research/Special Projects

Contributes to a variety of projects in support of the department's annual objectives Conducts research on a variety of HR topics
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Expectations / Outcomes

Accurate information maintained in HRIS database and employee personnel files Accurate information maintained in benefit provider web portals
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Contacts

Internal

IBC managers at all levels IBC employees

External

Third Party Providers Retirees Employees at other organizations for which we provide HR support
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Qualifications

Post-secondary education in HR or related field Bilingual in French and English is required. 3 years' experience in HR 3 years' experience in Benefits is preferred Good understanding of the functional areas of HR as relates to data management Working knowledge of Excel including ability to create and manipulate spreadsheets, basic formulas, v-lookup, etc. Working knowledge of Word including ability to import and manipulate charts, pictures, mail merge etc.
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Key Skills and Competencies

High attention to detail Ability to work in a fast-paced environment with tight deadlines Ability to handle highly confidential information Ability to identify areas to improve efficiency Demonstrated ability to work collaboratively within a team environment Analytical skills with a keen interest in systems and processes Excellent communication skills, both written and verbal
IBC is proud to be an equal opportunity employer. Alongside a commitment to excellence, IBC is also committed to building a diverse working environment with hiring practices that encourage diversity in all its forms, including race, gender, sexual orientation, religion and ethnicity, among others.

IBC welcomes and encourages applications from candidates with disabilities. Accommodations are available on request for candidates taking part in the selection process. If you require disability-related accommodation during the recruitment process, please contact Medina Kadija at MKadija@ibc.ca. IBC will consult with all applicants who request disability-related accommodation during the recruitment process to ensure that the accommodation provided takes into account the applicant's individual accessibility needs.

Please be advised that only those applicants who are selected for interviews will be contacted.



Job Type
Contract (12 months)
Location
Hybrid / 2235 Sheppard Ave. E., Toronto, ON
Posting Date
Mar 13, 2025
Please send resume to

IBC Human Resources Department

Medina Kadija

E-mail:

careers@ibc.ca