Job Description

Position: Human Resources & Accounting Clerk

Organization: Rose Garden Hospice Association

Location: Prince Albert, Saskatchewan

Position Type: Full-time (1.0 FTE)

Reports To: Senior Management Team (Administration)

About the Rose Garden Hospice

The Rose Garden Hospice Association (RGHA) is a community-based, non-profit health organization providing compassionate, holistic end-of-life care in a 10-bed hospice serving Prince Albert and Northern Saskatchewan. We offer expert pain and symptom management along with emotional, cultural, and spiritual support to guests and their loved ones in a home-like environment.

Position Overview

The HR & Accounting Clerk is a key administrative support role within the hospice. Reporting to the Senior Management Team (SMT), this position provides day-to-day support for human resources administration, payroll preparation, and accounting functions.

This role helps ensure that staff are supported, records are accurate, and financial processes are efficient and compliant, ensuring the hospice can stay focused on providing dignified, safe, guest-centered care at the end of life.

Key Responsibilities

Human Resources & HR Administration

Maintain accurate, confidential personnel files (employment records, certificates, performance reviews, training, etc.) in line with policy and legislation. Support recruitment processes: posting jobs, organizing applications, scheduling interviews, reference checks, and required pre-employment checks (e.g., VSC/CRC). Prepare and coordinate onboarding documentation for new employees (offer letters, payroll/benefit forms, policy acknowledgements) and ensure required certifications and orientation components are tracked and completed. Track staff vacation, sick time, leaves, and other HR-related data. Assist with employee offboarding (forms, ROEs preparation, benefit changes, checklists, collection of keys/cards) under the direction of the Administrative and Clinical leadership.
Accounting & Finance Support

Process accounts payable: receive and verify invoices, obtain appropriate approvals, code and input into SAGE accounting software, and prepare payment runs. Assist with accounts receivable and other cash receipts (e.g., guest-related fees, miscellaneous income) and ensure accurate recording and reconciliation. Prepare and reconcile bank deposits (including cash/cheque donations received onsite), in collaboration with the SMT and Administrative Assistant. Assist with monthly financial reporting and year-end audit preparation by organizing, reconciling, and providing required documentation. Maintain orderly and secure filing systems (paper and electronic) for HR and finance documents in accordance with record retention policies. Track tax payments and compile information for federal tax filings.
Payroll & Benefits Support

Prepare, verify, and input payroll information (time sheets, premiums, holiday/stat pay, adjustments) into the payroll system (e.g., Payworks) in accordance with policy and deadlines. Assist with the administration of employee benefits and pension plans (e.g., SHEPP contributions, eligibility tracking, enrollment/changes), ensuring timely and accurate reporting. Support the preparation of CRA source deduction remittances and year-end documents (e.g., T4s, summaries) in collaboration with external accountants and leadership.
Administrative & Operational Support

Provide front office coverage as needed: answering phones, greeting visitors, responding to email inquiries, and directing requests appropriately. Order and receive office and facility supplies, maintaining appropriate inventory levels and coordinating with vendors. Provide administrative support for staff and board meetings (e.g., scheduling, materials, minutes). Work collaboratively with the SMT to support a safe, positive, and inclusive work environment for guests, families, staff, volunteers, and visitors.

Qualifications

Education & Experience

Certificate or diploma in Business Administration, Accounting, Human Resources, or a related field; an equivalent combination of education and experience will be considered. Minimum 2 years of experience in an administrative role with responsibilities in HR, payroll, and/or accounting (healthcare or non-profit setting considered an asset). Experience with payroll and accounting software (e.g., Payworks, Sage) is an asset.
Skills & Competencies

Strong attention to detail and accuracy in data entry and record-keeping. Proficiency with Microsoft Office (Word, Excel, Outlook) and comfort learning new systems. Demonstrated ability to maintain strict confidentiality regarding guests, staff, and organizational information. Strong communication skills (verbal and written), with a professional and compassionate approach. Ability to prioritize, organize workload, and meet deadlines in a busy environment. Respectful, reliable, and aligned with the hospice's mission, vision, values, and commitment to safe and ethical care.
Other Requirements

Current Saskatchewan driver's license and access to a vehicle is an asset. WHMIS, OH&S, TLR, and other relevant training are assets (or willingness to obtain).
Working Conditions

Office-based work within a hospice environment, with frequent use of computer and telephone. Occasional need to move around the facility, carry files or supplies, and manage multiple tasks. Exposure to the realities of end-of-life care and bereavement; all staff are expected to maintain and follow a personal wellness/self-care plan.

How to Apply

Please submit your resume and cover letter outlining how your experience aligns with this role to:

Senior Management Team
Rose Garden Hospice Association
Email: info@rosegardenhospice.ca
Subject line: HR & Accounting Clerk Application - [Your Name]

Applications will be accepted until ??? or until the position is filled.

Job Type: Full-time

Pay: $20.00-$25.00 per hour

Expected hours: 40 per week

Benefits:

Dental care Extended health care Life insurance On-site parking Vision care
Work Location: In person